Human Resources Associate G6
Gambia
- Organization: WFP - World Food Programme
- Location: Gambia
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
-
Occupational Groups:
- Human Resources
- Administrative support
- Closing Date: Closed
TERMS OF REFERENCE
Title of Post: Human Resources Associate
Type of Contract: Fixed Term
Level: G6
Unit/ Division: Human Resources
Duty Station Banjul, The Gambia
Duration: One year
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Why work at WFP?
SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!
GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world. Being part of a global, diverse and
multicultural community like WFP, will continuously expose you to new ideas and
perspectives.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
Join us to make a difference!
For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/
A. BACKGROUND AND PURPOSE
ORGANIZATIONAL CONTEXT:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The job holders typically report to an HR Officer.
At this level job holders are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and
coach and coordinate a team of support staff
JOB PURPOSE:
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
B. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
- Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
- Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
- Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
- Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
- Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
- Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
- Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
- Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.
OTHER POST REQUIREMENTS (details to be determined by Post Managers):
This section is optional to describe additional responsibilities & knowledge required for the specific job.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity |
Upholds WFP values, principles, and standards Demonstrates and encourages others to uphold the WFP values, principles and standards |
Respects others and values diversity Values diversity using respectful and inclusive language, and encourages others to do the same |
Stays focused and calm under pressure Stays focused and calm when under pressure and encourages others to do the same |
Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop |
Drives Results and Delivers on Commitments |
Delivers results for maximum impact Holds self and/or others accountable for the delivery of results |
Delegates appropriately Delivers results against delegated tasks and seeks guidance and support where needed |
Adapts readily to change Responds readily to change adjusting work as needed |
|
Fosters Inclusive and Collaborative |
Is inclusive and collaborative Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues |
Gives timely and constructive feedback Supports development for others by giving timely and constructive feedback |
Builds and shares new perspectives Listens attentively to others to capture, learn, build and share new perspectives |
|
Applies Strategic Thinking |
Communicates and fulfils WFP’s vision Fulfils WFP’s vision and is able to explain how their objectives support the vision |
Embraces curiosity and new ways of doing things Demonstrates curiosity, and proposes new ways of doing things when relevant |
Analyses and evaluates data Gathers data and shares knowledge to inform team decision making |
Considers the impact of decisions Implements decisions and asks questions to understand the impact for wider objectives |
Builds and Maintains Sustainable Partnerships |
Builds partnerships Builds partnerships by seeking out opportunities to work with others |
Collaborates to deliver common objectives Collaborates with partners by sharing information and working together to deliver common goals |
FUNCTIONAL CAPABILITIES
: Capability Name |
Description of the behaviour expected for the proficiency level |
Employee orientation |
Demonstrates a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Country Office management |
HR Expertise & Policy Knowledge |
Is able to interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility |
Business Knowledge & Partnership |
Applies advanced knowledge of WFP's organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams context and therefore, ensure focus on local priorities and people |
Enabling Talent Management Solutions |
Demonstrates a advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions. |
HR Operations Management |
Demonstrates understanding of HR operations impact on the broader organisational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has gained experience of WFP HR Services operating standards across a range of international humanitarian contexts
- Has provided training to new staff members within area of expertise and supported with adhoc queries
- Has 4 years’ experience in Human Resources management
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area
Language: |
General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility. General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different. |
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
- Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
- Applications are to be submitted and received online and in English language only.
- WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
Deadline for submission is 30th May 2022
Only shortlisted candidates will be contacted.
-------- WFP has zero tolerance for any form of discrimination ……
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