Junior Programme Assistant
Tbilisi
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Tbilisi
- Grade: All levels - NPP - National Project Personnel - Local Contractors Agreement
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Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: Closed
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
The incumbent will work under the overall responsibility of the FAO Regional Programme Leader for Europe and Central Asia and the FAO Programme Coordinator, the direct supervision of the Deputy Programme Coordinator for FAO Programme in Abkhazia and conflict-related interventions; in close collaboration with the Operations Officer for Abkhazia and FAO staff based in Tbilisi, Zugdidi and Sukhumi.
Technical Focus
The Junior Programme Assistant provides operational and administrative assistance to FAO Programme in Abkhazia and conflict-related interventions.
Tasks and responsibilities
• Provide assistance to Operations Officer for Abkhazia in preparing the procurement actions for goods and services through market researches and quotations collection for the needs of FAO Programme in Abkhazia and conflict-related interventions
• Coordinates the provision of ad-hoc transportation requirements including staff and items movement for duty purposes;
• Organizing the cargo transfers across the Administrative Boundary Line (Note Verbale to the Government of Georgia, mission TORs, raising LTAs, obtaining security / authorities’ clearances, coordinating with the Sukhumi and Zugdidi based team the transfers and maintain repository of the mechanism)
• Provide support to Abkhazia portfolio projects team-meetings and ensures their secretariat (agenda, minutes)
• Provide support in editing and proofreading documents (ToRs, letters, mission agendas, mission reports, etc.) and punctually translations from English to Georgian and Georgian to English, from English to Russian, and Russian to English; from Georgian to Russian, Russian to Georgian.
• Support remotely or in the field the preparation and implementation of large household surveys related to agriculture baselines, needs assessment/beneficiary impact assessment, consisting on the formulation of sampling, the development of questionnaires) in cooperation with the technical staff and Sukhumi-based IT specialist to collect and organize the narrative presentation of data collected in Abkhazia.
• Maintain the projects records and filing (ToRs, BTORs, final reports, PPTs, etc.)
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in Business Administration, Economics, Agriculture or other related field
• At least 1 year of relevant experience in administrative tasks.
• Working knowledge (Level C) of English, Russian and Georgian languages, understanding of Abkhaz language will be an asset
• National of Georgia.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Very good knowledge of the MS Office package
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.