Scope and background:

IRC have been present in Ethiopia since 2000 to respond to artificial and natural disasters. IRC is currently operational in five regional states and 24 refugee camps implementing a diverse range of multi-sectoral interventions. IRC currently responds to the needs of vulnerable HHs affected by conflict-induced displacement in Shebelle and Afder Zone and surrounding districts through a multi-sector interventions that address both short and long term needs. Under the program “Emergency life-saving and complimentary assistance to communities affected by draught in Elele and Qohle Woredas of Shebelle and Afder Zone”, IRC intends to implement a multipurpose cash transfer project in the two zone in collaboration with the government, INGOs, and government partners to mitigate the impact of conflict and draught on the most vulnerable households (women, children, old people, and the person with a disability). The project intends to meet both food and non-food needs of the target households and their family members.

 Reporting to Supply Chain Warehouse Officer, the Supply Chain Assistant-Warehouse is responsible for the efficient coordination and management of warehouse functions for the IRC Addis Ababa Warehouse. The supply chain Assistant-Warehouse must be able to properly keep program supplies, asset and equipment whilst ensuring best practices and maintaining proper recording and documentation.

Major key Responsibilities:

Proper Receipt and Inventories

• Ensuring the accuracy of materials is accurately inspected and received in reconciliation to the specifications originally stated on the PR/purchase request are in line with Purchase Orders and Delivery Notes.
• Assist to receive and dispatch items with proper records in accordance with IRC Warehouse operations policy and procedure,
• Materials are carefully counted during loaded and unloaded time.
• Assist the office during periodical inventories.
• Coordinate all loading and unloading activities being undertaken on timely basis,
• Monitor shortfall or excess inventory balance at the end of each stack and provides report to the Warehouse Officer.
• Delivery note is done and submitted to procurement staff with in one day after the material inspection completed and all the vital document and the required quantity is fulfilled.
• Inform to the respective staff up on arrival of their respective goods.

Proper Record keeping and updating

• All daily received goods are registered in to prolog data, stock card, warehouse registration book and bin card generated or updated immediately (with in one day)
• Materials returned from program are inspected, received and entered in to record.
• Use warehouse Register to record the daily activities of the Warehouse
• Ensure that all warehouse recording documents are properly filed.
• Ensure that warehouse inventory soft files are properly updated and saved.
• The Warehouse activity book (warehouse register book) recording all outgoing and incoming receipts of materials on daily bases and full information’s are recorded on it (delivery, way bill, store release, date, description, vehicle plate number etc.).
• All Warehouse materials document are maintained accurately according to IRC filing protocol.
  
  

Proper Management of the Warehouse

•   Ensures that items in warehouse are classified and stored by Field Office and Programs,  Ensures that bin cards are separately attached to each item in the warehouse,
•   Ensures that bin cards are updated on time.
•   Ensure the materials (asset in warehouse and warehouse inventory) are accurately shelved, shelf life is well trucked and all items in the WH are also very neat.

Reporting

•  Assist in preparation of regular reporting needs of the Warehouse including, weekly and monthly reports.

Additional Duty

• Assist in keeping the Store clan and tidy.
• Ensuring the warehouse compound doors, windows, fences are safe and secure to the warehouse management system, insure and give any update to supply chain manager.
• Perform any other supply chain related function assigned by immediate supervisor or supply Chain Coordinator

Personal Characteristics:

• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• Ability to work independently & under pressure
• Ability to meet deadlines
• Strong sense of personal integrity.
• Working in a multi-cultural environment