Finance Assistant

Background

UNDP internship programme offers an outstanding graduate-level student the opportunity to acquire direct exposure to UNDP's work with the objective of deepening his/her knowledge and understanding of UNDP’s goals, principles, and activities. It is designed to complement development-oriented studies with practical experience in various professional areas.

UNDP activities are based on the premise of embracing diversity and inclusion. This premise is fundamental for the professional enrichment of young people in general, as well as for the UNDP work environment itself. In line with the Agenda 2030 and its pledge of “leaving no one behind”, this internship program aims to provide training and an immersive professional experience for underrepresented people in the United Nation system, such as young women, people with disabilities, people from underprivileged backgrounds, such as low-income families, LGBTI people, people living with HIV, among other groups.

UNDP is committed to promoting diversity in its workforce, in terms of gender, race, age, ethnicity, sexual orientation, gender identity, nationality and culture. All information presented in the applications will be treated with the utmost confidentiality.UNDP’s partnership with the Global Fund (GF) makes a vital contribution to UNDP’s Strategic Plan, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. UNDP as the Principal Recipient (PR), works with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities.

Under the overall guidance of the Finance Specialist, the finance intern supports the provision of financial services ensuring high quality, accuracy and consistency of work. The finance intern promotes a client-oriented approach consistent with UNDP rules and regulations.

The finance intern works in close collaboration with the operations and programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Ensures efficient finance support, focusing on achievement of the following results:

• Provide accounting, finance and administrative support;
• Full Compliance of financial processes and financial records with UN/UNDP rules regulations, policies and strategies;
• Assistance in proper control of the supporting documents for payments and financial reports for NEX projects; payments and execution;
• Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed;
• Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems;
• Follow-up with other United Nations agencies for information relating to payments;
• Preparation of routine correspondence, memoranda and reports in accordance with the Country Office (CO) SOP;
• Extracting, inputting, copying and filing data from various sources;
• Maintenance of the proper filing system for financial records;
• Participation in the training for the operations/projects staff on Finance.

Competencies

Required Skills and Experience

Education:

Enrolled student of a degree programme or completed 4 years of full-time studies at a university in the field of Social Sciences with priority for Finance and Accounting, Finance, Business or Economics and other related disciplines.

Experience:

No experience required.

Language:

Fluency in Portuguese and good working knowledge of English is required.

Eligibility for internships in UNDP:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher).Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Remuneration:

• Interns are not financially remunerated by UNDP.
• Interns receive a monthly stipend paid in local currency.