PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROPERTY MANAGEMENT OFFICER PROP
Org. Setting and Reporting
This position is located in the Property Management Section (PMS), Supply Chain Management Service of the United Nations Support Office in Somalia (UNSOS). The incumbent will be based in Mogadishu and reports to the Chief, Performance Management Section.Responsibilities
Within delegated authority and under the overall supervision of Chief, Performance Management Section, the Property Management Officer will be responsible for the following duties:
•Provide advice to the Chief of the Section on all matters related to the policy and procedures governing the management of the United Nations Property;
•Contribute to the development of mission-specific standard operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, UNHQ Directive on Property Management and specific guidelines and SOPs from Logistics Support Division;
•Act as the focal point for the Missions' Supply chain end-to-end performance including property management issues;
•Ensure accountability and proper tracking mechanisms to conform to the organizational Supply Chain performance management framework, standards, and goals. Analyze and monitor the effectiveness of the execution of internal control procedures in the field mission. Lead the implementation of the monitoring and control of the mission, Property Management Result-Based Budgeting (RBB) index;
•Monitor implementation of the key management actions and meeting the organizational targets in the discipline of property management;
•Identify and implement solutions to problematic areas of the Supply Chain performance and continuous improvement. Ensure that an effective support organization for the inventory management system and internal controls for UN property is sustained;
•Oversee activities related to reviewing and updating fixed assets register for additions and disposals, and accumulated depreciation. Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets;
•Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors queries and/or recommendations. Ensure that activities related to maintaining fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately;
•Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies. Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures.
• Perform other duties as required.
Professionalism: Ability to produce reports and papers on technical issues and to review and edit the work of others. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advance University degree (Master's Degree or equivalent) in business administration, supply chain management, logistics management or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Certifications in project management (PRINCE2) or equivalent, Supply Chain Operations Reference Professional (SCOR-P) or equivalent, Certified Supply Chain Professional (CSCP) or equivalent are desirable.
A minimum of seven (7) years with a master's degree or nine (9) nine years with a bachelor's degree of progressively responsible experience in property management, asset, and property control is required.
Experience in support services, logistics and supply chain management is required.
At least three (3) years of supervisory level is required.
Experience in Data Integration is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written ) is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.