Result of Service

Provides effective support to Procurement Officers and clients. Provides well researched analysis of procurement sources and award recommendations. Accurately prepares procurement documents (e.g. tender documents, purchasing orders, etc.). Consistently applies appropriate policies, guidelines, procedures and processes. Effectively and timely liaison with concerned parties at all stages of the procurement process.

Work Location

Addis Ababa

Expected duration

12 Months

Duties and Responsibilities

Organizational Setting and Reporting Relationships:

This position is located in the Economic Commission for Africa (ECA), Division of Administration, Supply Chain Management Section (SCMS), Procurement Unit. Under the overall direction of the Director, Division of Administration, the Procurement Assistant reports to the Chief Procurement Officer (CPO) and is tasked and focused on accelerating and championing a wide range of Facility Management Section acquisition matters.

Responsibilities Within delegated authority, the Procurement Consultant serve as a contracting expert, will assist the CPO and act as the procurement and contracting expert for the Facilities Management Section (FMS) related procurements. The Procurement Consultant will be responsible for the following duties:


• Procure internationally through various procurement methods a wide variety of highly complex (technically and legally) civil, architectural, and electromechanical works for ECA and in particular (FMS). Some of these complex procurements extend to the Sub Regional Offices (SROs) of ECA.
• Provides technical advice on procurement activities to officials in FMS including those related to SROs and CPO during all phases of the procurement cycle.
• Analyze and evaluate procurement requests and ensures appropriateness of technical specifications.
• Develop and prepare complex contracts for acquisition of non-routine and technologically advanced commodities. Issue international tender invitations; evaluate responses to tender, and make recommendations for finalization of purchases and award of contracts; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Establish approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• Develop new tactical approaches to contracts, as well as new methods for their application, based on market research.
• Works proactively with FMS and CPO, and other budget holders to maintain zero backlog of procurement cases in the Facilities Management Section.
• Develop detailed FMS acquisition plans.
• Carry out regular meetings with FMS and/or CPO in updating progress made on cases under acquisition process.
• Prepare weekly and monthly reports indicating progress and status made on each case under acquisition process. The reports shall include risks and risk mitigation strategies aiming to address any slacks on set deadlines.
• Perform any other duties as required by the supervisor CPO or the Director of the Division of Administration.

Qualifications/special skills

Academic Qualifications: Education: Advanced University Degree (master’s degree or equivalent) in engineering, architecture or related fields. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: Experience: Ten years of experience in procurement is required, Experience in capital construction and renovation projects, contract management and administration through UN Procurement are highly desirable.
Language: Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.