Communications Officer

The EUI is looking for a highly motivated Communications Officer to strengthen its outreach and visibility activities, support the coordination of the communications activities across the EUI units and contribute to the implementation of the EUI Communications Strategy. The Communications Officer will be a specialist in the area of online communications with special focus on news production and dissemination (including copywriting and editing), social media outreach and the promotion of scientific content. 

The main duties may include the following:

Representation/communication:

• Representing the Editorial Team and/or the Communications Service in various internal meetings within own area of expertise;

• Supporting the Editorial Team in the coordination of the communications activities across the EUI;

• Acting as the contact point for the collection of inputs for the EUI newsletters, as well as their coordination and production;

• Acting as the contact point for EUI news and related web content production and social media outreach;

• Disseminating the articles published in the EUI Ideas blog;

• Supporting the production of contents for the main EUI social media channels and of other institutional communication materials.

Policy/ Strategy Making:

• Contributing to the implementation of the EUI Communications Strategy, internal policies and workflows by providing input in their own area of expertise (e.g. online communications, news production and dissemination, social media outreach, promotion of scientific content, etc.).

Role in administrative processes:

• Writing and editing copy for the EUI website, for the EUI social media channels, as well as for other dissemination materials (incl. brochures, presentations, videos, campaigns etc.);

• Engaging with social media followers to build community relations and respond to comments and queries in a timely and clear manner;

• Producing the internal “EUI in Brief” and “EUI Events” newsletters and the external “EUI Highlights” newsletter, as well as disseminating them through the EUI Customer Relationship Management system (CRM);

• Crafting key messages and planning the promotion of “EUIdeas” blog articles;

• Contributing to the promotion of upcoming events and activities in coordination with different organisers across the EUI and relevant colleagues in the Communications Service;

• Collaborating with the EUI graphic designers on the production of visual elements and the safeguarding of the EUI corporate identity;

• Supporting the tracking of the “EUI in the press” and contributing to reputation building through press mention dissemination;

• Providing input to the regular updating of the institutional brochures and leaflets;

• Supporting the Communications Service with ad hoc tasks including interviews and video shoots.

Level of Expertise:

• Acting as subject matter specialist in the area of online communications with a special focus on news production and dissemination (including copy writing and editing), social media outreach and the promotion of scientific content.

Managing people/Role in HR processes:

• Supervising communications trainees.

Finance and procurement responsibility:

• Supporting financial and procurement processes: adapting templates, requesting quotes and commitments, preparing calls for tender.

Budget Management:

• Preparing budget estimates and supporting the Communications Specialist in planning the annual expenditure for the Editorial Team.

 

On the closing date for online applications, you must fulfil all the eligibility criteria as indicated in the vacancy notice, page 6 and 7.

 

SELECTION CRITERIA 

Essential

• At least three years of professional experience acquired in positions relevant to the job description;

• Proven good working knowledge of content management (CMS) and/or Customer Relationship Management (CRM) systems;

• Excellent knowledge of English, both spoken and written (CEFR level: C1 or above).

Advantageous

• University degree in Public Relations, Communications, Political Science, Social Sciences, or related topics;

• Proven professional experience working in an academic research institution;

• Proven professional experience with scientific language editing;

• Experience in communicating information to different target audiences;

• Proven knowledge of Photoshop and/or other image-editing software.

 

Vacancy notice: https://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative-Positions/2022/SCOM.2.2022.pdf

Annex II: https://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative-Positions/2022/SCOM.2.2022-Annex-II.pdf