Finance and Treasury Assistant (G5)

Background:

The OSCE Programme Office in Dushanbe promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities:

The Finance and Treasury Assistant will work under the Extra-Budgetary Project of “Stabilisation of Tajikistan’s southern border  region with Afghanistan”. Under the overall supervision of the National Finance and Budget Officer, the successful candidate will  be tasked with the following duties:

1. Ensuring the accuracy and completeness of the general ledger recording of the Project transactions, verifying correctness of GL entries in compliance with the relevant Financial Instructions, takes corrective action if necessary;
2. Entering new Project Suppliers in SCB module ensuring completeness and correctness of Supplier/Customer information, including personal information, bank account, location, checking with EU sanction lists etc.;
3. Timely updating the Project Suppliers database, initiating merge and other corrections when necessary;
4. Proceeding with advance payments when authorized - travel, operational, salary advances; verifies outstanding advances, makes timely settlement in Finance module of the OSCE Oracle operating system;
5. Handling financial transactions related to daì1y Project activities; examining source documents for validity;
6. Ensuring that proper account combination selected while matching Invoice to Purchase order and direct charging; proceeds with re-classification if necessary;
7. Providing the Project staff with consultations on cost categories and Chart of Accounts at purchase requisition stage;
8. Verifying incoming invoices ensuring tax exemption, requests for advance or reimbursement for accuracy and compliance. Processing reconciliation of travel claims, verifies calculations and compliance with OSCE CRMS regulatory documents, preparing reimbursements/receipts resulting from travel claims, following up on available travel advances, provides guidance to project staff with respect to travel entitlements. Entering transactions into Oracle and submits them for approval and payment;
9. Checking the OTA and Travel Claims (calculation of DSAs, Terminal Allowances, processing travel advances and travel cost payments to the Project travelers; communicating with POiD and Secretariat Travel Units on actualization and proper registration of travel documents;
10. Replacing the Project Finance and Budget Assistant when needed;
11. Monitoring payment vouchers prior to making payments; processing payments in Oracle and electronic banking system, including DSA, SSA and other contractual payments; ensuring actual Supplier’s bank information before payment processing;
12. Recording miscellaneous transaction entries in Cash management module, reconciles cash and bank transactions on the daily basis. Inspecting, investigating and resolving any occurred discrepancies in close communication with POiD Senior Treasury Assistant;
13. Coordinating with local Bank regarding cash distribution, bank orders, payment confirmations upon requests authorised by the Project Manager and National Finance and Budget Officer;
14. Creating Replenishment requests for the Project needs on the monthly basis. Controls the Project cash and bank operations;
15. Providing with the Project Cash and Bank reconciliation on monthly basis;
16. Coordinating and processes Health insurance (Cigna) and Provident Fund (Utmost) reimbursements for the Project staff;
17. Maintaining payment filing system, both electronic and hard copies of the Project Payment transaction and reconciliation;
18. Performing other related duties as assigned.  

Please note that this is an extra-budgetary post and initial appointment will be for one year. Further extension of the post is subject to availability of Extra-Budgetary funds.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications:

• Completed secondary education and specialised training in the area of finance, treasury and accounting;
• At least 4 years of relevant working experience in the field of finance, treasury and accounting, preferably in an international environment;
• Computer literate with practical experience with Microsoft packages, especially in Excel application;
• Excellent written and spoken communication skills in English, Russian and Tajik languages;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is 754.00 EUR. Social benefits will include participation in the  Cigna medical insurance scheme and the OSCE Provident Fund. 

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.