TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT TRANSPORT ASSISTANT
Org. Setting and Reporting
This position is located in United Nations Mission in South Sudan (UNMISS) duty Station Juba. The Transport Assistant will report to the Fleet Operations Officer
The United Nations Mission in South Sudan (UNMISS) was initially established for a period of one year from 9 July 2011, under Security Council Resolution 1996 (2011), with the intent to renew for further periods as needed. Since then, UNMISS has been renewed consistently with the Security Council determining that the situation in South Sudan continues to pose a threat to international peace and security in the region. Currently, under Resolution 2625 (2022), the Council has extended the UNMISS mandate until 15 March 2023.
Under the overall guidance and supervision of the Fleet Operations Officer, the incumbent will be responsible for the following duties:
• Monitor Heavy Transport Unit (HTU) staff attendance, prepare daily and monthly reports. Track staff leave and advise the unit Supervisor on manpower and Vehicle availability.
• Prepare task orders for the HTU convoys in liaison with Freight Planning Unit (FPU) of MOVCON.
• Assist in vehicle tasking for the Internal mission requests submitted to HTU.
• Prepare staff rosters for the unit which includes planning convoy and daily office deployment.
• Ensure that vehicle maintenance is carried out as scheduled and maintain updated records of vehicle maintenance.
• Assist in travel arrangements for staff on duty i.e., preparation of official leave with travel, travel requests, Movement of Personal (Mop’s), Accommodation requests and security clearances. Follow up on travel claims for HTU Staff.
• Monitor stocks of office supplies, PPE for unit staff, and place orders when necessary.
• Create and update records ensuring accuracy and validity of information. (e.g., Driving permits for HTU staff/drivers, vehicle, and staff details in UMOJA)
• Manage phone calls and correspondence (e-mail, letters, packages etc.) for the unit
• Coordinate with other units to ensure timely service delivery in compliance with Transport established policies.
• Submit timely reports as assigned.
• Maintain files to keep track of important documents and perform data entry as required.
• Perform receptionist duties when needed
• May perform other related duties as directed by the supervisor.
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school or equivalent Diploma is required, plus a combination of relevant certification/ diploma or other academic qualifications or training in logistics, mechanical engineering, business administration or related fields.
logistics, administration or related area is required.
A valid (General Category) National Driving License is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.