Resource Management Officer

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.                                                                                                                       

The OECD Environment Directorate (ENV), in line with the strategic objectives of the Secretary General, provides relevant and timely information, analysis and advice to support governments in identifying and implementing the environmental policies needed to support a cleaner, more resource-efficient, resilient and low-carbon development pathways. The Directorate currently comprises approximately 175 staff members working across a broad range of issues such as\: climate change, biodiversity, water, eco-innovation, resource productivity and waste, environmental policy tools and evaluation, green growth, safety of chemicals, biotechnology and nanomaterials, and linkages between environment and tax, agriculture, energy, transport, development assistance, trade and investment policies. For more information, please refer to www.oecd.org/env.

The Environment, Transitions and Resilience Division of the OECD Environment Directorate (ENV/ETR) is looking for a Resource Management Officer to carry out a range of financial and administrative tasks.  The selected candidate will primarily focus on the control of expenditure of the Division but will also provide financial support to the programmes of the Division. S/he will work closely and under the supervision of the Division Senior Resource Management Advisor.

Main Responsibilities

General Administrative and Financial Control Support

• Control and approve all mission orders and expense claims for the Division after checking the validity of the supporting documents.  Monitor these expenditures on a regular basis, ensuring swift follow-up with PBF when necessary to ensure resolution of any outstanding issues.  Manage reimbursements for missions. Maintain the necessary files (electronic and paper).
• Monitor, control and approve letters of invitation and intellectual services contracts, ensuring deadlines for payments are respected and that files are completed. Approve financial requests for various types of documents and events in the Service Request Portal (SRP).
• Assist the Senior Resource Management Advisor with budget monitoring, produce regular financial reports and help with corporate exercises such as Committee Progress Report.
• Assist with grants management - process new VCs in the relevant systems for their acceptance, prepare budget when necessary, monitor expenditure and prepare VC financial reports.
• Assist with other administrative tasks as necessary.
• Maintain appropriate records in relation to all the above tasks in accordance with the systems established in ENV/ETR.
• Provide back-up for the Senior Resource Management Advisor when necessary, and carry out other related support work as assigned.

Human Resources Support

• Help organise recruitments, including preparing job vacancies for posting in Taleo, providing assistance in the organisation of candidates testing and organising panel interview logistics.
• Assist with human resources administrative related tasks as necessary.
• Stay abreast of corporate HR management deadlines, guidelines and best practices.

Candidate’s profile

Academic Background

• Good level of secondary, education and preferably a post-secondary degree in business, finance or HR.

Professional Background

• Relevant experience in similar support and co-ordination functions, preferably in an international environment. 
• Experience and good knowledge of the administrative and financial rules and procedures of the Organisation as well as those related to document creation and the organisation of meetings and conferences or experience working in a similar environment.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and in the standard range of software packages used in the Organisation  e.g. SAP Missions, SRM, SRP, Grant Management, SEM, Taleo and other related software.

Languages

• Fluency in one of the two OECD official languages (English and French) and good knowledge of the other.

Core Competencies

• Please refer to the level 1 indicators of the OECD Core Competencies for more details.

Contract Duration

• 12 months fixed term with possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 3 662.67 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests are planned on week of 19 September (TBC).

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.