Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Organizational Context

UNDP is working with the Government of Pakistan, civil society, national partners and the people of Pakistan to help find solutions to persistent development challenges. We work to build lasting institutional capacity, provide technical expertise to improve development outcomes, and help link the Government and people of Pakistan to innovative global solutions in areas such as improved data quality and collection, better environmental management, climate change finance and adaptation, strong and accountable governance mechanisms and capacities to respond effectively to conflict and disasters. 

Resilience, environment, and climate change is one of the biggest programme portfolios for UNDP Pakistan Country Office (CO). Currently, the portfolio is funded by various resources including the Global Environment Facility and the Green Climate Fund which on average constitutes about a quarter (25%) of the CO’s program delivery targets of around USD 52M in 2021. It is foreseen that the resilience, environment and climate change portfolio remain one of the important programme areas in the coming Country Programme Document period from 2023 – 2027 with an increased shift towards a resilience driven lens focusing on development pathways, economic policy options and approaches, and efforts to operationalize new financial instruments expanding beyond the current focus on the environment. For more information on programmes and projects please visit UNDP Pakistan website at: https://www.pk.undp.org/

Job Purpose

Under the overall guidance and supervision of the Assistant Resident Representative, RECCU and matrix reporting to the Head of Management Support Unit, the Programme Management Analyst ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Management Analyst   will be responsible for supporting in programme agility and programme quality in the Country Office (CO) for the unit-managed projects which is funded through various trust fund sources including Global Environment Facility and Green Climate Fund.

S/he also works with the UNDP CO Management Support Unit, Programme and Operations teams, Bangkok Regional Hub and UNDP HQ, programme staff in other UN agencies, Government officials, technical advisers and experts, multi-lateral and bi-lateral donors. 
 

Duties and Responsibilities

1. Ensure results-based management of the unit programmes and projects portfolio, focusing on achievement of the following results in close cooperation with the Management Support Unit:
  • Effective application of RBM tools, follow-up on a unit evaluation plan, establishment of management targets and monitoring achievement and reporting of the results as per the unit AWP.
  • Review and ensure that results reporting is done to meet corporate quality standards and that indicator establishment and measurement are verifiable.
  • Coordination of programme implementation with the project teams, the introduction of key performance indicators (KPI) / success criteria, cost recovery, targets, and milestones. 
  • Establishment and efficient use of the unit monitoring dashboard for project-specific and data and delivery, results monitoring, and expenditure forecasting.
  • Works in close coordination with regional and central level Resilience, Nature, Climate and Energy Portfolio experts on corporate requirements to help adjust the office to meet the rising corporate expectations in this area. 
  • Ensure the spot check activities are aligned with the CO assurance plan and recommended areas are implemented as needed. 
  • Serves as the unit focal point for corporate, CO and HACT audits for applicable projects.

2. Ensures projects under the unit comply with the UNDP rules and regulations based on various implementation modalities and funding sources focusing on achievement of the following results:

  • Provides support to the national project managers on UNDP rules and regulations applicable for project implementation arrangement; on budget management; management of budget performance on a portfolio basis, including project staff budget allocations and actual time allocations. 
  • Conducts exceptions/compliance review on the use of all program budgets; identifies issues and recommends system improvements.
  • Works in close coordination with the unit projects and HQ teams and keeps the PIMS entries managed in accordance with the vertical funding requirements. 
  • Efficient and timely follow-up of donor contributions as per the agreements signed and keeps the dashboard green. 
  • Supports capacity development of national counterparts and project personnel through regular training sessions on relevant UNDP POPP rules and regulations.

3. Provides oversight support to the Programme Unit focusing on the achievement of the following results:

  • Support to mainstream gender concerns in strategies, programming and policy papers.
  • Establishes quality assurance processes to ensure the quality of programming results, through the development of standard operating procedures, guidance notes, checklists, and sharing best practices.
  • Facilitate/support project audits and evaluations and use audit and evaluation recommendations to introduce systems improvements in portfolio management and oversight. 
  • Support corporate planning, such IWP, IB budget planning, COBP.
  • Support resource mobilization efforts of the Unit in respective areas.
  • Active involvement in SOP development and introduction of best practices for greater efficiency and effectiveness. 
  • Support preparation of periodic and ad hoc reports; ensures timely completion of required quarterly and annual reports.

4. Ensures results reporting and enhanced quality control focusing on achievement of the following results in close collaboration with the head of MSU:

  • Coordination of data for internal/external audits.
  • Support the internal and external audit follow up actions for timely implementation. 
  • Coordination and support to HACT audit and spot check activities with efficient and timely follow up with recommended actions implementation in close cooperation with respective projects.  
  • Provide support to other activities managed by MSU as required including quality control project oversight.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization/conduct of trainings for the operations/ programme/projects staff on RBM and various reporting requirements.
  • Synthesis of lessons learnt and best practices in RBM.
  • Sound contributions to knowledge networks and communities of practice.

Competencies

Core: 
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

  • Business Direction and Strategy- System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
  • Results-based Management: Ability to manage programmes and projects with a focus on improved performance and demonstrable results
  • Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
  • Risk Management: Ability to identify and organize action around mitigating and proactively managing risks
  • Business management-Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
  • Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Ethics- Ethics: UN policy knowledge on ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
  • 2030 Agenda: People-Gender: Climate Change and Risk Management of Disasters with a Gender Perspective
Required Skills and Experience
Education:

  • Master’s Degree (or equivalent) in Development, Economics, Statistics, Business Management, Social Policy, Development Studies or any related area.

Experience:
  • Minimum  1 year of relevant experience is desirable at the national or international level in providing management advisory services and hands-on experience in the design, monitoring and evaluation of development projects. 
  • Relevant experience (with master’s degree) working with quality assurance instruments and results-based management models. 
  • Experience in programme management and working with multilateral development stakeholders. 
  • Experience working in a vertical funded project environment is an added advantage. 
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas) and advance knowledge of spreadsheet and database packages.
  • Fluency in English and Urdu is required.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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