Budget and Finance Officer

Details

Mission and objectives

UNICEF has been one of the world's leading humanitarian organizations, helping children in need since 1946. We work in more than 190 countries and territories, in the most difficult places to reach. We work day in and day out to help survive children in need. We protect their rights, provide them with water, food, a roof over their heads, medicines, education to give them a chance to fulfill their potential.

Context

The war in Ukraine has triggered the fastest growing refugee crisis since World War II. In Slovakia, UNICEF is involved in the emergency response by supporting the national government and local partners in delivering assistance and protection services – our office presence was established in March 2022, and the Organisation is currently looking for a Finance and Budget Officer to support the function in the country. This role will work independently to drive all financial activities, under the supervision of the Chief of Operations.

Task description

Within the delegated authority and under the supervision of the Chief of Operations or his/her designated mandated representative(s), the UN Volunteer Budget and Finance Officer will: • Provide support to the financial planning process for CPMP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning and implementation process. • Review budget expenditures according to allotment and codes and verify compliance with guidelines and procedures. • Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies, and keep supervisor informed for timely action. • Review financial and reputational risks in the transactions carried out by the office and raise flags when action is needed by management. • Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g. MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics. • Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash. • Process and supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems. • Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action. • Manage bank, petty and cash on hand accounts transactions and operations in accordance with UNICEF/UN financial regulations and rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests rates. • Maintain a system to monitor and forecast periodic cash requirements. • Support initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies. • Support operations of the office as required. Results/expected outputs: • As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: o Support to financial planning and management; o Control of accounts; o Treasury and cash management; o Knowledge and capacity building; • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment; • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.