IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The Food and Agriculture Organization (FAO) of the United Nations is the specialized agency of the United Nations for food, nutrition, agriculture, and forestry. FAO’s global vision is for a world free from hunger and malnutrition where food and agriculture contribute to improving the living standards of all, especially the poorest, in an economically, socially and environmentally sustainable manner. Achieving food security for all is at the heart of FAO's efforts – to make sure people have regular access to enough high-quality food to lead active and healthy lives.
The mission of the Food and Agriculture Organization of the United Nations (FAO) is to work to eradicate hunger and promote global food security together with balanced and complete nutrition. Our mandate is to raise levels of nutrition, improve agricultural productivity, better the lives of rural populations and contribute to the growth of the world economy.
Our three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.
FAO Representation to Ethiopia (FRETH) has various sub-offices across the country and is implementing a number of projects, often in the most inaccessible areas. The FAOR Ethiopia office is co-located with the Sub-regional office for Eastern Africa (SFE) in Addis Ababa and together account for more than 150 personnel. The Administrative Support Services (ASS) unit provides support to both FAO offices and the HR sub-unit is responsible for the provision of client-oriented HR services, consistent with FAO policies and procedures in an effective and efficient manner.
Reporting Lines
The position is under the general guidance of FAO Representative to Ethiopia, the overall supervision of the Senior Administrative Officer, and the direct supervision of the Finance &Administrative Officer.
Technical Focus
The provision of inventory and asset management related support services.
Tasks and responsibilities
• Effectively receive and dispatch all incoming commodities including transshipment (truck to truck) against officially approved documents (Way bills and or delivery notes) ensuring accuracy in physical count including the quality to the established standards and distributes documentation to relevant units.
• Tracks damages and discrepancies on orders received and report any problem with the quality to relevant units.
• Handover the goods/ assets purchased to the respective originators against properly approved documents.
• Implement proper storage/shelving of goods and materials; takes charge of the store(s) and keeping of its key; prepare equipment handover and property transfer forms for procurement (local and foreign) made for projects/FAOR/SFE and for fixed assets to be donated.
• Monitor condition of the store and commodities and take appropriate actions to support efficient store space planning and well organized commodity storage.
• Assist in running inventory reports from COIN against physical count and “per custodian inventory statements” in a way requested by auditors and as per the FAO fixed assets policy;
• Maintain proper safety measures for the safety of the store building, materials in the store and the people working in the store.
• Ensure quarterly fumigation of Stores to prevent pests from destroying store items
• Assistant in the supervision of the preparation and loading/unloading of products and equipment
• Keep all sensitive/confidential items and properties of the organization, when required.
• Prepare, verify and sign off store related and transport related documents such as goods receipt note for recording the receipt of all goods purchased, and issue/dispatch of commodities from the store.
• Assist reconciling the results from the periodic physical inventory counts conducted with the stock balance indicated in the Inventory database
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Candidate should be a national of Ethiopia
• Secondary school education
• Four years of progressively responsible work experience in administrative, accounting, inventory and stores management experience.
• Fluency in both oral and written communication in English. Working knowledge (level C) of English and working knowledge of the local language is required.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Selection Criteria
• Extent of experience in extent of experience in stores, inventory and asset management and experience with the UN and international organization is desirable.
• Knowledge of FAO/UN operational guidelines and administrative/procurement/inventory procedures will be an added advantage.
• Ability to operate MS Office applications.
• Demonstrates confidentiality, integrity and high ethical standards.
• Ability to clearly communicate in English (written and spoken).
• Client orientation and ability to use tact and courtesy in communication with a wide range of individuals.
• Proficient in the use of office equipment and MS Office applications, Internet and office technology equipment.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.