HR/Admin Assistant ( For Afghan Nationals Only)

HR Part:

• Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails and pouches.
• Assist in the recruitment process of staff, Recruitment –posting of job advertise receiving including sorting applications, arrangements interviews and preparation of contracts for newly recruited national staff.
• Issuing the employment offer and contract and ensure the employees receive a copy of that.
• Complete and maintaining the HR files in compliance with the checklist.
• Responsible for arranging orientation to newly hired employees.
• Responsible for the office notice boards, positing of information, clearing old information, proper arrangement.
• Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
• Keeping track of the staff timesheets for IRC Bamian through a clean and systematic way, in which filing transparency should exist.
• Tracking the national staff leave records and notifying Bamian based staff of the status of their accrued used and unused annual leave and sick leave days.
• Assisting in maintaining personnel files. Ensure all relevant documents are filed for Bamian office.
• Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Bamian.
• Responsible for keeping update all personnel files.
• Responsible for receiving Kabul office request and processing those requests.
• Responsible for updating HRIS database and all other HR related tracking forms.
• Carries out other duties as assigned by supervisor

Admin Part:

• requests and make PR for SC to procure needed quantity if stationery, printer tonner and relevant
• To maintain up to date lease status, and lease agreement of all rental properties and communicate with Kabul administration unit
• To ensure in time payment of electricity and other facility bills and records are maintained
• To ensure offices cleanliness on cleaners duty roster and kitchen hygiene is well maintained
• To ensure proper plumbing, electric wires and other related things are well functional
• Manage the accommodation/guesthouse ensure bedsheets, blankets are clean and necessary items are inside.
• Coordinate with Security and Kabul for wavier of liability for non IRC guests.
• Other administrative activities
• Managing Mobile card distribution and clearance with finance.
• Carries out other duties as assigned by supervisor