BACKGROUND 

 UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

 UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Mozambique’s northernmost province of Cabo Delgado has faced issues of exclusion and marginalization historically. Nowadays, Cabo Delgado Province ranks 11th out of the country’s 11 provinces on the Human Development Index (HDI), making it the worst performing province in terms of multidimensional poverty. The province, however, has the second largest proven and commercially viable natural gas fields in Africa. Gas extraction was expected to start in 2023, with expectations to boost Mozambique’s GDP. However, the situation in Cabo Delgado Province rapidly deteriorated in 2020, against the backdrop of an escalating violent insurgency by non-state armed groups, compounded by a fragile situation of chronic underdevelopment, consecutive climatic shocks. As of March 2021, over 670,000 internally displaced people are partially located in relocation camps and informally hosted by communities across the Provinces of Cabo Delgado, Nampula and Niassa.

DUTIES & RESPONSIBILITIES

Under the overall guidance of the Sub Office Operations Manager and the direct supervision of the CO Procurement Specialist, the Procurement Analyst is responsible for the effective delivery of procurement services for all UNDP programming in the north and central provinces, as managed by the Pemba suboffice and Beira Project office, in order to obtain the best value for money. The Procurement Analyst manages the procurement and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in all tasks. The Procurement Anlayst works in close collaboration with the Operations, Programme and project teams in the Maputo office and UNDP HQs staff, as relevant, as well as with Government officials, to successfully deliver procurement services. Procurement Analyst will work under the overall guidance of the Head of the Sub Office and the direct supervision of the Pemba Sub Office Operations Manager.

The key results have an impact on the overall Sub-Office & Beira Recovery Programme efficiency in procurement management and in the successful establishment and implementation of operational strategies, including in support to programmes. Strategic approach to procurement, establishment and implementation of the monitoring and control system, timely and appropriate delivery of services, introduction of e-procurement, ensuring client satisfaction and overall timely delivery of UNDP programmes and projects.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  • Sub-Office managed Programme Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit, harmonization of the workflows in the sub-office.
  • Elaboration and implementation of cost saving and reduction strategies.
  • Conceptualization, elaboration, and implementation of contract strategy in the sub-office including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
  • Conceptualization, elaboration, and implementation of strategic procurement in the sub-office including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Ensures efficient management of procurement processes for all Pemba and Beira Programmes and projects, SO Premises and at the request of other Agencies focusing on achievement of the following results:

  • Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  • Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Management of procurement contracts and, upon delegation of responsibility, performance of the functions of Manager Level 1 in Atlas for Purchase orders approval.
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
  • Supervision of preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
  • Establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction, and management of joint procurement for the UN Agencies in line with the UN reform.

Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality, and performance measurement mechanisms.
  • Management of the e-procurement system.

Ensures facilitation of knowledge building and knowledge sharing in the sub-office and CO focusing on achievement of the following results:

  • Organization of training for the operations/ projects staff on Procurement, including the Procurement Associates/Analyst and Engineers.
  • Organization of trainings for Govt. staff on Procurement as required.
  • Synthesis of lessons learned and best practices in Procurement.

COMPETENCIES 

Core Competencies:

  • Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  • Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
  • Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
  • Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
  • Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
  • Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
  • Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical Competencies:

Procurement - Strategic Sourcing:

  • Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement - Procurement Management:

  • The ability to acquire goods, services or works from an outside external source

Procurement - Procure-to-Pay:

  • Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations

Procurement - Contract Management:

  • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Business Management - Customer Satisfaction/Client Management:

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs
  • Provide inputs to the development of customer service strategy
  • Look for ways to add value beyond clients' immediate requests
  • Ability to anticipate client's upcoming needs and concerns

Business Direction & Strategy - Business Acumen:

  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks

Business Development - Collective Intelligence Design:

  • Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions

 QUALIFICATIONS

Education

  • Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, or related field.
  • A Bachelor’s Degree in combination with 2 additional years may be accepted in lieu of Master’s Degree.
  • UNDP Procurement Certification – min. of CIPS Level 2 is required.

Experience, Knowledge, and Skills

  • Minimum 2 years (Master's Degree) or 4 years (Bachelor's degree)  at the national or international level of professional experience in Procurement is required.
  • Experience working in crisis settings required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web-based management systems is desirable.
  • Procurement experience in Crisis or Stabilization or Recovery context is desirable.
  • CIPS Level 3 is desirable.

Language requirements

  • Proficiency in oral and written English is required.
  • Working knowledge of Portuguese is desirable.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. 

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Important information for US Permanent Residents (‘Green Card’ holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. 

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements. 

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