Administrative and Communications Assistant

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Trade Union Advisory Committee (TUAC) to the OECD is an international trade union organisation representing the views of the labour movement to the OECD and its various committees. It has a permanent secretariat based in Paris led by a General Secretary, and is independently funded by national trade union confederations.

TUAC is looking for a dynamic and experienced Assistant to carry out a range of administrative and communication tasks to support TUAC’s objectives and priorities. The selected person will work under the supervision of the TUAC General Secretary.

Main Responsibilities

Administrative tasks

• Carry out the full range of front-office and administrative duties, including handling incoming e-mail in a timely manner, drafting correspondence and other documents in English and French, preparing and sending out circulars and other electronic invitations;
• Proof-reading and editing;
• Organise meetings and events, including liaising with TUAC affiliates and OECD regarding their participation in meetings. Give general support during meetings.
• Manage databases and filing systems, proposing improvements as required, and keep records updated;
• Carry out administrative tasks related to the organisation of missions, including travel arrangements and assisting with visa applications;
• Carry out other administrative tasks as required.

Communications, web support and social media

• Upload information on the TUAC website and improve the structure and functionality of the website, and ensure information is up-to-date, relevant and accurate;
• Maintain content for the website;
• Prepare social media content and manage TUAC’s Twitter account; and
• Support the TUAC General Secretary on the implementation of TUAC’s communication strategy.

Ideal Candidate Profile

Academic Background

• A good secondary level of education, ideally in communications and office management.

Professional Background

• Relevant experience in similar support functions, preferably in an international organisation;
• Experience in creating social media content and maintaining websites and other digital platforms;
• Experience in the organisation of meetings and business travel; and
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly master other software used at TUAC;
• Knowledge of website content management software; and
• Experience in managing social media platforms (Twitter, LinkedIn etc).

Languages

• An excellent written and oral command of one of the two official languages of the OECD (English and French) and very good knowledge of the other, with the ability to draft and edit correspondence in both languages.

Core Competencies

• For this role, the following competencies would be particularly important\: Achievement Focus, Drafting Skills, Teamwork, Diplomatic Sensitivity, Client Focus and Flexible Thinking.  
• Please refer to the level 1 indicators of the OECD Core Competencies.

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

• Monthly base salary starting from 3,724 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.