Administrative Assistant

The Administrative Assistant will provide administrative support to Directors, Heads of Units and/or to operational teams. The main tasks of an Administrative Assistant will include the following: • Providing general administrative, technical and organisational support (e.g. meetings/events, facilities, travel management, library services, translations, working groups) in cooperation with internal and external stakeholders; • Supporting financial processes (e.g. budget planning, monitoring and reporting, financial documentation, contract management, reimbursements, invoices); • Supporting human resources processes (e.g. organising training, coordinating selection processes, drafting employment offers and contracts, assisting in leave and absence management, etc.) • Drafting, editing and finalising documents; • Managing incoming and outgoing customer communications; • Managing and updating files in document management systems/databases; • Supporting processes and workflows, and planning, reporting and monitoring activities; • Contributing to process development and improvement; • Contributing to IT system development (e.g. testing, training, documentation); • Any other tasks as requested.