Senior Administrative Assistant

Position:    Senior Administrative Assistant
Department:    Global Conservation Program
Location:    Bronx Zoo, Bronx NY
Reports to:    Chief of Staff to the Executive Vice President, Global Conservation

The Wildlife Conservation Society (WCS) works to save wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. The Global Conservation Program (GCP) manages programs with staff distributed across New York and in more than 60 countries across the world. WCS seeks a dynamic, well-organized, hard-working, and committed Senior Administrative Assistant to support the administration of our Global Conservation Program. The successful candidate will join a cohesive, effective team at the Bronx Zoo in New York to support GCP’s executive leadership.

Position Objectives:
Provide high-level administrative and executive support for the Executive Vice President of Global Conservation (EVP), the Chief of Staff of the EVP, and a set of other members of the GCP Senior Management Team.  Principal responsibilities will include organizing travel arrangements, coordination, scheduling and preparation of meetings, and handling administrative tasks in support of GCP, the GCP Senior Management Team and their programs. 

Principal Responsibilities, include but are not limited to:
1.    Provide general administrative and executive support to the Executive Vice President.
•    In coordination with the Chief of Staff to the EVP (CoS), responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, ensuring up to date information, preventing meeting conflicts, and allowing sufficient travel time for offsite meetings.
•    Arrange meetings as requested by EVP or CoS, coordinating availability with meeting participants, which may include internal staff, external agencies/vendors, and Board of Trustees members and their executive assistants. Arrange meeting rooms, teleconference information, food and beverage service, A/V set up and other logistics as required. 
•    Support preparations of meetings and events for EVP and CoS including supporting the preparation of briefing notes, PowerPoint and other presentation materials. 
•    Perform ad hoc administrative projects at request of EVP or CoS.

2.    Provide general administrative and executive support to EVP and three members of the GCP Senior Management Team (Vice Presidents of Global Initiatives, Global Operations, Species Conservation).
•    Assist with procurement and preparation of payment requests and service agreements on behalf of the EVP and VPs
•    Organize, record and distribute meeting minutes when requested
•    Provide administrative support to the teams led by VPs including the Conservation Operations team, Conservation Initiatives, and the Species Program.

3.    Travel Arrangements
•    Arrange domestic and international travel plans for EVP, CoS, above VPs, including transportation, lodging, registration fees, visas, etc., and any other travel requirements.
•    Manage corporate credit card accounts, assist with expense management and prepare travel reimbursement reports.
•    Conference and meeting planning and logistics.

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