YPP Exam: Library & Information Management (for external applicants)
Org. Setting and Reporting
The majority of these positions are located in the Department of Global Communications (DGC) in the Outreach Division. They may be located in the Dag Hammarskjöld Library or one of the many libraries globally throughout the Secretariat. The United Nations Libraries connect Member State delegations, UN staff, researchers and world citizens with trusted information/data, facts and human knowledge about and for the UN. They provide a foundation for facilitation, dissemination, use, access to, mobilization, engagement with, and preservation of information and knowledge in support for the work, principles and mission of the United Nations.
Candidates successful on this exam will likely be offered an Associate Librarian or Associate Information Management Officer role.
The Young Professionals Programme (YPP) examination for Library & Information Management will cover a wide range of topics related to requirements of typical roles in these job families. Within delegated authority, the Associate Officer may be responsible for the following duties (and other related duties, as required):
- Provides UN staff, delegates and requestors worldwide with actionable information and Institutional data in diverse online platforms and communication channels; efficiently and professionally responds to requests for research and reference support, online or in-person.
- Develops process improvement mechanisms for data analytics tasks; acquire sand cleans data from primary or secondary sources and maintains databases/data systems
- Organizes, classifies, catalogues and curates print and electronic information resources; applies controlled vocabularies and metadata standards in creation of complete bibliographic and linked data descriptions of resources.
- Conducts user needs analysis and contributes to monitoring and evaluation of Library services; develops reports, dashboards or other tools to effectively summarize findings and impact analytics and conveys information to management
- Integrates and balances user and institutional needs, applying knowledge of scholarly communications, library liaison services, outreach and/or events management to support development of partnerships and communication with networks in the relevant fields and target user-groups, with associations of library and information specialists, and with peers in international fora.
- Contributes to the digital collections workflow, including digitization and digital preservation activities, making recommendations for best practices and system implementation for the curation of digitized and born-digital material
- Contributes to the creation, administration and maintenance of the Library’s online presence including content authoring and/or technical administration, in order to provide a secure, stable, accessible, and seamless experience for online audiences.
- Contributes substantially to the Library's hybrid training programme
- Uses knowledge of institutional information needs to evaluate, recommend and acquire print and electronic materials to be added to the Library’s portfolio of resources.
- Participates in the creation of electronic and other reference tools, and the compilation of bibliographies.
- Guides, trains and supervises general services staff in related functions.
Information Management / Archives
- Provides electronic record keeping support and advice to records-creating offices by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases.
- Undertakes records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.
- Undertakes archival processing activities by accessioning, arranging, and producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to archival description, database, and physical and digital preservation standards.
- Performs reference functions for archival materials by advising internal and external users on holdings and accessibility and assisting in the administration of access and declassification activities. Develops secondary information resources, outreach products, and exhibition materials.
• PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following Fields of Study related to Library and Information Science (found within the Journalism & Information Main Course of Study pull-down menu):
- Archival Sciences
- Documentation Techniques
- Information Management
- Museums and Similar Repositories
Important: when preparing your application in Inspira, if you do not see your exact degree listed, please choose the Field of Study that is closest to your degree, from the “Field of Study” and “Main Course of Study” dropdown menus; then type the exact title in original language as well as its translation in English or French in the additional comment boxes. Do NOT select “other” for Main Course of Study or Field of Study (or you will be automatically disqualified).¿¿¿
No work experience is required. Relevant work experience may be taken into consideration as an additional screening criteria when more than 60 candidates from the same country apply to the same exam area.Languages
Fluency in at least one of the working languages of the UN Secretariat, English or French (speaking, reading, listening, and writing) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.Assessment
¿The assessment process is divided into 3 stages:
1) Screening of applications
2) Written examination taken online
3) Oral examination / Interviews
Knowledge of UN languages may be tested at any of these stages.
• Applications will be screened on the basis of the eligibility criteria in this Job Opening.
• The written examination will be conducted via an online testing platform. Candidates convoked for the written examination will be responsible for identifying and securing a location suitable for them to complete the examination (i.e., a computer with a reliable internet connection). Further information regarding the online testing platform and exam preparation guidance will be provided to those convoked for the examination.
o The written examination is planned to be offered in two parts, with the following tentative timeframe (exact dates to be announced):
o Part I (in early 2023) consists of 1) the General Paper, which assesses competencies and abilities critical to success in working in an international affairs context, and 2) first part of the Specialized Paper, multiple choice questions which assess knowledge and attributes relevant to the exam area.
o Part II (1-2 months after stage 1) consists of the second part of the Specialized Paper, constructed response items (i.e., open-ended questions) which assess knowledge and attributes relevant to the exam area. Only examinees successful in part one of the online exam will be invited to participate in the second part.
• Only examinees who are successful in the overall written examination will be invited to the oral examination. The oral examination will be conducted via online video conference. The oral examination will assess the key competencies for the job family, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examinations is sometime in the second half of 2023.
The purpose of the present Job Opening is to invite applications from external candidates who wish to take the Young Professionals Programme (YPP) examination in Library & Information Management. Applicants are strongly encouraged to visit the YPP Careers Page to learn more: careers.un.org/ypp. UN Secretariat General Service (or equivalent) staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening. All others should apply via this external opening (including UNV, JPO, National Officers, interns).
• Applicants must meet the following eligibility requirements:
1. Have at least a first level university degree (Bachelor’s degree or at least a three-year equivalent) in the fields of study listed in the Education Section of this Job Opening;
2. Be 32 years old or younger by the end of this year (born on or after 1 January 1990);
3. Be fluent in either English or French; and
4. Have the nationality of a participating Member State. The participating Member States for this YPP are:
Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Cyprus, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Hungary, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia (Federated States of), Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, São Tomé and Príncipe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Viet Nam.
If more than 60 applicants from the same country apply for the same exam area, those applicants will be further screened and ranked according to points given for the following additional qualifications: highest level of education completed, knowledge of official UN languages, and relevant work experience. The “top 60” applicants per country per exam area will be convoked to the first stage of the online exam. A maximum of 40 applicants per country per exam area will move forward from the first stage of the online exam to the second stage, based on exam performance.
• APPLICANTS MUST SUBMIT SCANNED COPIES OF THE FOLLOWING DOCUMENTS, AS ATTACHMENTS IN THEIR APPLICATIONS, TO BE CONSIDERED.
o Passport or a valid identification document issued by a state authority, showing your name, birth date and nationality, with a photograph;
o Documentation of University degree(s) (e.g., diploma, transcript or similar official document), reflecting the main course of study selected.
• Candidates must apply to only one YPP exam area in a given year (e.g., cannot apply to both the Legal Affairs and the Library exam).
• Those who are successful in the YPP examination process will be placed on a roster used to fill appropriate entry-level (P1/P2) vacancies. Candidates may be selected from the roster as relevant vacancies become available across the UN Secretariat, at various offices globally. The roster is valid and used to fill positions, for a period of three years. It is important to understand that placement on the roster does not guarantee an offer of employment.
• To learn more about YPP, including the examination process, roster management and recruitment, visit the YPP page on the UN Careers Portal: https://careers.un.org/ypp.
Click “apply” to activate the Virtual Assistant or Chatbot, Alba, in Inspira. Alba will answer questions about the YPP.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.