Lead Buyer Hardware and Telecom

Geneva

Organization: ICRC - International Committee of the Red Cross
Location: Geneva
Grade: Mid level - Mid level
Occupational Groups:
- Procurement
- Information Technology and Computer Science
- Managerial positions
Closing Date: Closed

Reports to (role)

Global Lead Buyer Technology & Information

What we do

The International Committee of the Red Cross (ICRC) is a neutral, impartial and independent humanitarian organization that works to protect and assist people affected by armed conflict and other situations of violence with more than 150 delegations based worldwide. To find out more about ICRC mission and its activities visit www.icrc.org.

Purpose of the position

The Lead Buyer Hardware and Telecom will be a member of the Procurement unit, within the ICRC's logistics division.

Their primary aim is to define, implement, and coordinate a global sourcing strategy for its categories (IT hardware, Telecom hardware and Services) to meet internal customer needs and to obtain maximum value from suppliers.

Main duties and responsibilities

Global Category Management

Define category strategies to support ICRC departments and divisions strategic objectives;
Communicate internally category strategy (i.e. procurement community / stakeholders etc);
Drive action plan to ensure proper implementation of the category strategy;
Lead regular reviews with stakeholders to monitor action plan progress and update category strategy;
Coach and train site buyers and category buyer/s where appropriate.

Sourcing and Supplier Management

Manage the sourcing to contract process (i.e. RFI / RFQ / RFP);
Engage proactively with stakeholders to anticipate needs and to manage expectations;
Ensure technical and functional business requirements are properly defined (between others, liaise with End User Computing platform to validate standard IT, workplace or Telecom equipment);
Prospect, visit, define and validate potential suppliers according to the supplier’s registration procedure;
Manage risks through proper contracting process and involvement of key stakeholders (i.e. data protection office, legal advisors);
Ensure proper implementation of the signed contracts and guarantee a smooth handover to regional / local procurement when / if appropriate;
Manage supplier relationship, monitor and report performance (i.e. OTIF) during regular business reviews;
Contribute and facilitate the implementation of specific projects (i.e. EDI).

Compliance Management

Guarantee the auditability of the procurement files by applying ICRC standard operating procedures;
Ensure all procurement documentation is available in ICRC compliance system Profile;
Support and communicate procurement policy and processes to stakeholders;
Validate all purchasing files above defined financial threshold and ensure that purchasing policies, strategies and procedure are respected for the category at headquarter and in the field delegations.

Analysis and reporting

Analyze demand, supply, market trend, cost drivers, TCO etc. to support category strategies;
Participate in ICRC annual budgeting exercise (PfR) and provide visibility of sourcing projects;
Build sourcing pipeline and update status on a regular basis in dedicated procurement system;
Contribute to cost reduction objectives. Track and record cost avoidance / savings in dedicated system;
Contribute to Procurement key performance indicators. Provide monthly input to unit dashboard.

Relationships

In this position the person is expected to collaborate with:

Internal : Category Buyer for Telecom; Global lead buyer and lead buyer for Tech & Data projects; Procurement Officers located in Belgrade; Business units/platforms Telecom and End User Computing; Delegations staff; Finance; Legal; Data Protection office; Supply chain; Transportation etc.

External : Suppliers; Consultants; Project Managers ; Law Firms etc.

Education required

Master’s degree in Procurement / Business Administration or equivalent;
Proficient in English / French. Other language appreciated;
Good MS Office knowledge (Excel, Word, PowerPoint, and Internet);
Excellent leadership skills. Clear communicator. Solution oriented with proven ability to solve problems;
Strong organizational skills with a demonstrated ability to prioritize and work independently;
Ability to work in multidisciplinary and cross-functional teams. Beneficiary & Client focused;
Team player / Accessible / Resilient / Positive and Open minded / Proactive / Fast-learner.

Experience required

Experience: 12 to 15 professional experience of which 5 to 10 years working experience in indirect procurement, in multinational environment as category manager or lead buyer of Telecom / Hardware categories;
Solid experience of contracts negotiation, contracts management, stakeholder management and supplier relationship management;
Ability to monitor complex activities within a global organization with different experts and to analyze the relevance of purchase requests;
Previous ICRC and /or another International Organization. Field experience is a plus;
Knowledge of the procure-to-pay (P2P) process and use of an ERP software.