Office Assistant

Reference number: 2312
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

An Office Assistant is responsible for performing a range of tasks to support daily operations in an office setting. This involves lots of small duties, but their overall responsibilities are essential.

Duties and responsibilities

Interoffice Messenger & document handling

• Pick up, sort and deliver official documents from/to all users
• Packing & sending packages
• Arrange the courier services, incl. summarizing the courier billing

Meeting room operations & other facilities

• Reguler check of all meeting rooms
• Ensure all meeting equipment are working well.All furniture are in good condition
• Provide sufficient meeting stationery, if requested
• Set up the layout of meeting rooms, as requested
• Ensure all meeting rooms are in default set up and clean during all vacant periods
• Report any damage to Property
• Standby during the meeting if requested
• Ensure all dirty items are laundered for all CIFOR-ICRAF facilities
• Checking the running operations of gym equipment
• Ensure the mineral waters are always available for the whole campus.Ensure the dispenser is in good working condition
• Ensure the newspapers are brought up-to-date
  

Other Responsibilities:

Administration:

• GRM
• Develop reports: FAK, storage & emergency supplies
• Administration process for the delivery of recycled paper stored by external vendor
• Back up Receptionist
• Assist staff with other official errands with prior approval from supervisor
• Handling the access card/finger print
• Any other tasks requested by supervisor
  

Education, knowledge and experience

• High school diploma or equivalent
• Two or more years of experience in similar position or in customer-oriented service
• Fair working knowledge of English
• Have an accurate understanding/interpretation of oral or written requests
• Diligent and willing to work overtime, including holidays and weekends if required

Personal attributes and competencies

• Good interpersonal skill
• Honest
• Positive, can-do attitude
• Flexible
• Ability to prioritize

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Bogor.
  To apply, please visit our career site at: https://www.cifor.org/careers and https://www.worldagroforestry.org/working-for-icraf
  To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org
  CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
  CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 30 Nov-2022
We will acknowledge all applications, but will contact only short-listed candidates.