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LOGISTICS ASSISTANT

Entebbe

  • Organization: UN - United Nations
  • Location: Entebbe
  • Grade: Administrative support - FS-5, Field Service - No need for Higher Education - Internationally recruited position
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: 2022-12-07

Org. Setting and Reporting

The position is located in Mission Support Centre (MSC) in the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO). The Logistics Assistant will be based in Entebbe and will report to the Logistics Officer in the Unit.

Responsibilities

Within delegated responsibility, the Logistics Assistant will be responsible for performing the following duties:
LOGISTICS SUPPORT and COORDINATION:
• Identifies all routine logistics requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources;
• Provides logistical and operational support to mission clients in terms of allocation of stock within the warehouses;
• Assists with the preparation of the weekly logistics reports for major projects, key challenges and emerging situations;
• Assists in assessment of feasibility to support, cost, time to fulfil and impact on mission operations for all request for logistics support from Non-MONUSCO entities;
• Participates in generating an effective and efficient logistics planning and coordination with the Operational Support Managers (OSMs) in the field and Technical Units Operations Officers and SCM;
• Reviews Mission's logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and materials movements to mission locations;
• Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods.
TRANSPORT/MOVEMENT MANAGEMENT:
• Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes and troop deployments/rotations;
• Coordinates and ensures assignments for the cooperative use of equipment with UN agencies, funds and programs;
• Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required;
• Prepares documentation and reports for review of mission materials and asset holdings, including vehicles, for senior management review and decision making;
• Completes periodic reports and documentation regarding provision of logistics support, including to non-UN entities;
• Ensures field offices are fully supported with all the parts and materials needed in coordination with other support sections as necessary.
ASSET MANAGEMENT:
• Assists in consulting technical sections/units to identify surplus assets;
• Conducts regular and ad-hoc physical inventory of property under the custody of the Logistics Operations Unit;
• Assists in the process of assets disposal through applicable methods in compliance with Un, international and local rules, regulations and requirements in coordination with Operations Support managers (OSM) and PDU;
• Provides advise to technical Sections and SCM on distribution lists for placement of new inventory based on known and future projects dispersion including proposing changing of storage locations, as and when required;
• Perform other related duties as required.

Competencies

Professionalism: Knowledge of logistics operations or supply chain management guidelines, Knowledge of multi-modal transport operations, Knowledge of material requirements planning and expenditure monitoring during project execution; Ability to analyze data; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

A high school diploma or equivalent is required. Technical certification/diploma or other supplemental academic qualification or training in the field of logistics, supply chain management and/or engineering is desirable. Training on Business Intelligence for ERP systems or similar is desirable.

Job - Specific Qualification

A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is desirable

Technical or vocational certificate in logistics, transportation, or asset management is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in Logistics
Operations, Supply-Chain Management or large-scale fleet management or Asset Management or Contracts Management or related area is required.

Experience in planning and coordinating logistics operations is desirable .

Experience in the United Nations Common System (UN peacekeeping political missions, or UN agencies, Funds, and Programmes) or a comparable international organization or non-governmental organization in a conflict or post-conflict setting is desirable.

Experience and knowledge of Microsoft applications - Word, Excel, Power Point and working with enterprise resource planning platforms are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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