Procurement Assistant, GS-5, Temporary Appointment (364 days), Immunization Technology Center, UNICEF Supply Division, Copenhagen #122701

UNICEF Supply Division in Copenhagen is looking for a Procurement Assistant for Immunization Technology Center on a temporary appointment of 364 days.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

The Immunization Technology Centre (ITC) is part of Supply Division and centralizes contracting and procurement of cold chain equipment, injectable devices and related services for UNICEF programs and Procurement Service Customers around the world.

The incumbent will be responsible for assistance for a segment of products specifically within the Cold Chain Unit (CCU). Providing effective services to country programs and Procurement Services clients, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

How can you make a difference?

Under the supervision of the Contracts Officer within the Cold Chain unit, perform the following functions within the scope of Supply Division:

1. Reviews, evaluates, and analyze as necessary the incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, and budgets. In collaboration with the concerned partners prepare and draft price and cost estimates for the PS transaction including freight.
2. Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
3. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
4. Drafts, prepares, and provides advice as applicable to the international tender invitations. Assists with preparation of CRC submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
5. Monitors the status of Country Office program and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods.  Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
6. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
7. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
8. Maintains order filing in accordance with UNICEF guidelines.
9. Provides support to centers/Country offices as applicable during emergencies.
10. Any other duties or assignments as requested by the supervisor

To qualify as an advocate for every child you will have…

 Requirements:

• Completion of secondary education with additional training in Business
• A minimum of 5 years of relevant working experience from an administrative function in a commercial working environment.
• Intermediate user level skills in MS Excel, Word, Power Point.
• Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF

Desirables:

• Knowledge of SAP or similar ERP systems experience.
• Experience in procurement function
• Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).

 For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies as follows:

Core competencies skills

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

To view our competency framework, please click here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Eligibility

Candidates who hold valid work permit and residency in Denmark at the time of submitting the application are eligible to apply.

Remarks

The closing date of this position is 1 December 2022.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/  

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. 

NB:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Visit us at www.unicef.org/supply/