IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1.      Organizational Context

  1. Organizational Setting

The position is located at the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General.  The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events and meetings, as well as oversee the administrative, logistical and other aspects of key meetings such as the WIPO General Assemblies.

  1. Purpose Statement

The incumbent provides day-to-day support to the Diplomatic Engagement and Assemblies Affairs Division in the organization of meetings and events and coordinates with internal and external stakeholders for the efficient and timely implementation of events.

  1. Reporting Lines

The incumbent works under the supervision of and reports directly to the Event Producer.

2.      Duties and Responsibilities

The incumbent will perform the following principal duties\:

    1. Assist the Event Producer in liaising with representatives of WIPO stakeholders (Member States, NGOs and IGOs) and coordinate arrangements relating to the organization of regular events on WIPO premises including National Days celebrations, WIPO General Assemblies events, side-events during WIPO Committees and individual exhibitions by artists.
    1. Brief and organize the Events Team in following-up with WIPO stakeholders on the preparation of events, identifying their needs and monitoring the level of service provided;  draft standard replies to incoming requests, prepare invitations, review technical requirements for cultural events with suppliers, and manage the setting up and dismantling of exhibitions;  draft pre-meetings talking points and ensure follow-up on agreed actions;  establish weekly staff planning to ensure adequate coverage of the planned events program.
    1. Conduct pre-and post-event evaluations and report on outcomes; bring any short falls to the attention of the supervisor.
    1. Assist the Conference Manager, the Protocol Manager and the Assemblies Affairs Coordinator in the organization of their respective activities, as and when required.
    1. Perform other related activities, as and when required.

3.      Requirements

 

Education (Essential)

First-level university degree in international hospitality, public or business administration, management, international relations, or other relevant discipline.

Experience (Essential)

Experience in event management in an international context.

Experience (Desirable)

At least one year of experience in event management in an international context.

Languages (Essential)

Excellent knowledge of English or French and good knowledge of the other.

Languages (Desirable)

Knowledge of other UN official languages.

Job-related competencies (Essential)

Ability to work under pressure and to deadlines and to effectively coordinate event-related activities associated with large-scale official events.

Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity. Ability to maintain a high level of confidentiality and discretion.  Customer-oriented.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.

Candidates must be well presented and possess excellent interpersonal skills.

4.      Organizational Competencies

  1. Communicating effectively.
  2. Showing team spirit.
  3. Demonstrating integrity.
  4. Valuing diversity.
  5. Producing results.
  6. Showing service orientation.
  7. Seeing the big picture.
  8. Seeking change and innovation.
  9. Developing yourself and others.

5.      Information

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  Please note that this estimate is for information only.  The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice.  The figures quoted below are based on the November 2022 rate of 78.6%.

P1

  

 

Annual salary

      $38,523

 

Post adjustment

      $30,279

 

Total Salary

      $68,802

 

Currency USD
         

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointment are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.