Contract Officer

Copenhagen

Organization: UNOPS - United Nations Office for Project Services
Location: Copenhagen
Grade: Junior level - IICA-1, International Individual Contractors Agreement
Occupational Groups:
Closing Date: Closed

Background Information - Job-specific

UNEP Copenhagen Climate Centre (UNEP-CCC), formerly known as the UNEP DTU Partnership - UNEP-CCC is a leading international research and advisory institution on energy, climate and sustainable development.). As a collaborating centre of the UN Environment Programme (UNEP), UNEP-CCC works with a wide range of international institutions, national governments and research organizations to assist developing countries in their efforts to move toward low carbon, climate resilient and sustainable development. UNEP-CCC has a staff of approximately 70 professionals from over 20 countries and currently implements project activities in more than 60 countries.

UNEP Copenhagen Climate Centre (UNEP-CCC) based in UN City, Copenhagen is a UN Environment Programme Collaborating Centre actively engaged in implementing UNEP’s Climate Change Strategy & Energy Program.

UNEP-CCC offers science-based advisory services to emerging markets and developing countries in their transition towards a climate resilient, low carbon future.

Functional Responsibilities

Context and overall objective

The Operations Support team within UNEP-CCC seeks to develop and support the ground for UNEP-CCC’s business model. The section focuses on developing, building and maintaining strong IT, Finance, Admin, legal and project processes and procedures and in accordance with UN policies, in order for the programs and projects to be run professionally. Furthermore, the section supports the Programme Sections in the organization of meetings, conferences and events.

Within the section of Operations Support and under the guidance and direct supervision of the Head of Operations Support, the Contract Officer will perform the following functions:

Operational procurement support:

Support the UNEP-CCC procurement processes in line with procurement procedures, rules and regulations.
Organize the HR and procurement planning process of the UNEP-CCC and monitor implementation of the plan

Donor contracting

Support the donor contracting activities of the UNEP-CCC in providing first legal reading of the legal arrangement and ensuring inclusion of UNEP boiler plates.
Initiates UNEP’s due diligence process for donors by ensuring collection of all required documentation.
Implementing Partners Contracting
Support the Implementing Partner contracting activities of the UNEP-CCC by providing first legal review of the contractual arrangements and ensuring inclusion of the fiduciary clauses
Initiates UNEP due diligence process for Implementing Partners by ensuring collection of all required documentation.

Consultant contracting

Review requests for consultancy contracts (part of implementation plan of a work package and paid from an earmarked contribution) and transmit to UNOPS.
Seek approval with UNEP colleagues for consultancy contracts (paid from the Centre overhead account) before transmission to UNOPS.

Human Resources Support

Centralize the recruitment requests part of project implementation and transmit it to the HR unit.

Knowledge Management

Organize, facilitate and/or deliver training and learning initiatives for UNEP-CCC personnel on contract-related topics, procedures, rules and regulations
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of results

The key results directly affect the overall efficiency of UNEP-CCC’s ability to deliver professional and well documented advisory services. Timely, professional and well documented delivery of advisory services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective and trustworthy partner.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

An advanced university degree (master degree or equivalent) in Procurement and/or supply chain management, Law, Commerce, Business or related field; Or
A first level university degree or undergraduate degree (bachelor or equivalent) plus 2 years of relevant experience will be considered in lieu of an advanced University degree.

Experience

A minimum of 2 years of experience in Procurement, contract management, legal or related field is required.
Experience in working with a range of stakeholders in developing countries is desirable.
Experience with contract management of international donor agreements.
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required. Experience with Google-Suite would be a strong advantage.

Language

Excellent working knowledge of English is required.
Knowledge of another UN official language is an asset.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)

Contract level: IICA-1 / ICS-9

Contract duration: One year (12 months) initially, renewable subject to satisfactory performance and availability of funds

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Copenhagen, Denmark is an UN Family Duty Station

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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