Background:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees who fled from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The International Rescue Committee has been working in Ethiopia since 2000, providing essential services to emergency affected communities. The IRC has been operational throughout Ethiopia implementing interventions in the areas of Livelihood, WASH, Community Wellness Initiative, Child Protection and Education, Health and Nutrition. Our vision is to provide integrated life-saving recovery and resilience programs to refugees, returnees, IDPs, host and local communities to save life and bring lasting change.
Summary statement of responsibilities:
The finance Assistant has the overall responsibility of assisting a smooth implementation of day to day accounting transactions and ensuring implementation of donors' rules and regulations and IRC finance polices & procedure.
Major duties and responsibilities:
- Effects all cash payments and collections made outside of the office (travel to field office)
- Prepares check and effect payments after approval from the designated official.
- Responsible to maintain files of financial records, agreements and other documents.
- Records all cash in office, petty cash and bank transactions on excel format using the accurate codes and forward to Finance Officer for review.
- Keeping all used and unused finance vouchers in a safe place.
- Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
- Prepare cash transfer request and submit for Finance Officer/Manager for review.
- Update the status of personal advances and ensures their timely settlement.
- Assist the Finance Officer/ Manager in preparation of the reports.
- Carries out cash count at the end of every week and at any interval as per the IRC policy.
- Reconcile cash balance per records with the result of cash count.
- Make sure taxes and any other liabilities paid timely.
- Keep filing systems in which documents could be readily available and easily traced.
- Make sure each month financial documents scan are remain in the field office and uploaded before document send to Addis.
- Give attention to detailed accuracy and neatness in documentation.
- Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
- Make sure that all finance documents are stamped with IRC Ethiopia Paid or Received stamp we send to Addis.
- Prepare any finance related outgoing letters.
- Replace Finance Officer in Their absence and undertake all duties as vital.
- Do all tasks assigned by the Finance Officer and Finance Manager.