VAC-8891 Engineer Team Leader

Our client is supporting the Government of the Democratic Republic of Congo in the implementation of the Local Development Program for the 145 Territories (PDL-145T). The PDL is a Congolese government program that aims to reduce spatial inequalities and transform the living conditions and living environments of Congolese populations living in rural territories previously underserved by basic social infrastructure and services. Our client will cover 54 territories out of the 145 territories and is expected to be completed by 31 December 2023.

The activities of PDL-145T include the following related activities that require design review and oversight. Activities include:

375 schools to be built or rehabilitated.

236 health centres to be built and rehabilitated.

3,787 km of road and agricultural access to be rehabilitated

12,200 km of road and agricultural access to be maintained 

172 solar micro-power plants will be built to serve 300 households in identified sites with the possibility of hybridization with mini-hydropower plants.

6,720 solar streetlights to be installed.

1,070 boreholes with standpipes to be built.

84 modern markets to build.

253 Administrative building, intended for local authorities and civil servants to be constructed

540 housing units to be built.

266 water sources to be built.

It is against this backdrop that client has decided to hire the services of a consultancy firm / Head Hunting Firm, for its assistance in the recruitment of a Team Leader /Senior Engineer position. A sample TOR of the engineer is attached as Annex A and the recruitment will develop the following:

A detailed TOR for the job description of the Team Leader/Senior Engineer

Provide a shortlist of relevant and available candidates against the position

The overall objective of this assignment is to identify that a shortlist of at least 3 available high caliber individual that meets the criteria of the TORs.  The recruitment or hiring is conducted with high standards of professionalism, transparency, accountability, and integrity, which are aimed to improve qualitative organizational improvement and ensure that the best candidate currently available on the global market is hired.

Hold meetings/discussions with client to determine the requirement(s) of the position i.e., detailed ToRs including Job Specifications and Job Descriptions as well as the appropriate compensation based on our client International Personnel Services Agreement (IPSA) scale to attract the appropriate candidates. Annex 1 is the preliminary TORs that will be further developed by the Consultancy firm based on our client expectations.

Based on the discussions with client, develop a recruitment strategy/plan including the criteria for screening and detailed assessment of the applicants. The consultancy firm will conduct the recruitment process as per the plan duly approved by our client.

The Consultancy Firm will develop advertisements in consultation with client and conduct the headhunting and sharing the advertisement on their website, social media as well as the on-the-job advertisement websites of international platforms. 

The consultancy firm is expected to maintain the highest degree of transparency. The selection process should be scientific and transparent to substantially eliminate biases and unethical practices. The consultancy firm will ensure the selection of only those candidates who fulfil the eligibility criteria. In case of not finding suitable candidates, the consultancy firm will make all possible efforts till the suitable candidate is identified within the agreed/stipulated period.

The consultancy firm will follow a structured system of receiving applications, scrutinizing them on set criteria, recording reasons for their rejection and releasing a shortlist with necessary information to client. All information about the scrutiny of the application will be provided to client as and when required.

It is expected that the consultancy firm will put in place a full-time high-calibre team consisting of a dedicated Team Leader (senior HR), a recruitment specialist and an administrative assistant. This team is expected to carry out the assignment with a high degree of accountability and manage all necessary documentation for any obligations arising in future. 

The consultancy firm shall prepare first a longlist and then a shortlist. Interviews will be carried out by client with support of the Consultancy Firm Team. Our client will select the Panel (that may include members of the Recruitment Firm team).  The Consultancy Firm will draft assessments based on predetermined Criteria as per TORs and recruitment Strategy and share with client for finalization.

Key Tasks and Deliverables

• Preparation of Recruitment Plan and Strategy: The Consultancy Firm is expected to design the recruitment plan and strategy in consultation with our client for the Senior Engineer Post to be recruited (advertisement detail), individual job profile and selection process and weightage. The Plan should be designed in such a manner that the recruitment process will be completed in a period of 1.5 months from the date of signing of the contract.

• Preparation of the list of shortlisted candidates: Based on scrutiny of applications against the objective criteria of age, qualification and experience, the provisional list of shortlisted candidates and not-shortlisted candidates will be prepared by the Consultant Firm. The approved list will be submitted to the Client for record and reference. 

• Issuance of call letters: It is the responsibility of the consultancy firm that call letters are issued to shortlisted candidates via email and posts to appear for the preliminary and subsequent rounds of interviews.

• Certificate Verification: Certificates relevant to, qualification and experience for each post will be thoroughly checked before allowing candidates for the interview. Candidates not producing relevant documents in support of any of the above eligibility criteria will not be allowed to appear in the interview. Instructions should be clearly given to the candidates in the call letters issued for the interview. As proof of completion of certificate verification, each CV will bear the signature and stamp of the authorized representative of the Consultant with the remark that the original certificates have been verified.

• Organizing interview: Panels will be formed by client. All necessary arrangements for the smooth conduct of the interviews are to be made by the Consultancy Firm, in consultation with the client.

• Assessment of interviews: Suitable assessment tools will be developed for the Selection Panel to select the right candidates for the post.  The Consultancy Firm will support in finalizing the assessment report.

• Reference Check: At least three references will be asked from the shortlisted candidates

• Proceedings of the selection process: After completion of the final interviews, the Consultancy Firm will submit a signed copy of the proceedings of the entire selection process of the position to the client along with a provisional merit list in a sealed envelope.

• Reporting to the line manager

Team leader 

• Having a master’s degree in HR or equivalent with a minimum of 15 years of relevant experience in HR support in the corporate sector. Experience in leading recruitment and selection assignments of similar programmatic nature. S/he should have experience of doing HR planning and designing staff selection methodologies for agencies involved in the corporate sector.

Recruitment Expert 

• Having a master’s degree in any discipline with at least 10 years of experience in conducting recruitment of multi-disciplinary teams. S/he should have knowledge of designing staff selection methodologies and using various selection instruments. A background in Engineering is an Asset.

Duties and Responsibilities 

• The Head of Engineering reports directly to the CTA and will oversee and lead a team of national and international engineers of our client, the engineering supervision firm, and the Ministry of Public Works to manage, and supervise the implementation of the infrastructure component of the PDL. Specific responsibilities and duties include but are not limited to:

• Leading engineering teams by setting objectives, managing workflow, and ensuring that projects are completed on time and within budget

• The team leader will be the focal point of the supervising firm, Overseeing construction projects and communicating with contractors to ensure that deadlines are met

• With the support of the Supervising engineering firm, the team leader will oversee all project stages from preliminary layouts to final completion.

• Ensuring that civil engineering projects are completed on time and within budget.

• Inspect completed projects for compliance with design codes, specifications, and safety standards.

• Documenting processes and presenting project progress updates to senior management

• Evaluating processes to identify ways to improve efficiency 

General Professional Experience: 

• A minimum of 15 years of relevant experience in managing the construction of large-scale infrastructure projects notably buildings, road infrastructure, electricity (Renewable Off grid), boreholes, value chains, Agricultural’ s equipment.

• Candidate must possess at least 5 years of experience in Africa working as a Team Leader in a relevant field. 

• Experience in the design and supervision of any type of infrastructure is required.

• Proficient management experience at the team leader level within infrastructure delivery

Specific Professional Experience

• Fully conversant with our client Procurement Procedures. 

• The candidate must have proven experience in contract administration and the setting up and application of a project performance monitoring system. 

• Excellent communications skills, including the presentation of complex ideas to a variety of audiences and the production of accurate written documentation

• Previous working experience in DRC and understanding of the local context is an asset

• The candidate should specifically be familiar with international engineering contract procedures (FIDIC, NEC, ICE, etc.) and administration. 

• In-depth knowledge of civil engineering and construction specifications, standards, and codes. 

• Membership in relevant professional engineering institutions is required. 

• Proficiency in civil engineering project management software is also added advantage

• This role has a team management responsibility 

• Master’s degree with a minimum of 3 years of experience in data analysis, logistic arrangements, data entry etc.
  

• Qualified Female Candidate are encourage to apply

• A qualified engineer with a diploma in engineering preferably with a master’s degree in Civil/Infrastructure Engineering and/or Electricity, hydraulic and agronomy.