Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Job Purpose and Organizational Context

The United Nation Development Programme (“UNDP”) and the Secretariate of United Nations (“the Secretariate”) entered into a corporate Memorandum of Understanding (the “MoU”) for the provision of services to the UN Resident Coordinator System (“UNRCS”) funded under the UN Special Trusted Fund (“SPTF”). Based on corporate MoU, UNDP Uzbekistan has signed Service Level Agreement with UN RCO Uzbekistan to establish terms and conditions of services to be provided to The United Nation Development Programme (“UNDP”) and the Secretariate of United Nations (“the Secretariate”) entered into a corporate Memorandum of Understanding (the “MoU”) for the provision of services to the UN Resident Coordinator System (“UNRCS”) funded under the UN Special Trusted Fund (“SPTF”). Based on corporate MoU, UNDP Uzbekistan has signed Service Level Agreement with UN RCO Uzbekistan to establish terms and conditions of services to be provided to UN RCO.

The Administrative Finance Associate works in close collaboration with projects, UN agencies, programme and Operations teams in the CO to ensure consistent service delivery.

Duties and Responsibilities
  • Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office and reconcile all accounts in the required time frame.
  • Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports.
  • Provide MPTF project with procurement, administrative and financial services.   Ensure smooth and timely delivery of operational support services in accordance with annual work plans; analyses potential problems and respond appropriately to ensure timely delivery of agreed inputs; define cost-effective measures for optimal utilization of resources.
  • Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies.
  • Prepare all financial and administrative documents related to the project implementation.
  • Provide organizational and administrative support in the implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events.
  • Support Administrative Services Unit in travel management by creating TRs, Travel profiles and Vendor profiles in Atlas for UN Agencies
  • Support Administrative Services Unit in CO Gas, Water and Electricity report submission, preparation of documents for payment processing
  • Support Administrative Services Unit in drafting and preparation of documents for payment of CO contracts, ICs and NPSAs
  • Support Administrative Services Unit in preparation of invoices of provided services to UN agencies
  • Encourage awareness of and promotion of gender equality among project staff and partners.

4.      Institutional Arrangement

Under the supervision of the Head of the Administrative Services Unit the Administrative Finance Associate provides services related to administrative processes ensuring high quality and accuracy of work. The Administrative Finance Associate promotes a collaborative client-focused, quality and results-oriented approach in the delivery of travel services.

Competencies
Core 

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination .

Cross-Functional & Technical competencies
Business Management: Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Business Management: Customer Satisfaction/Client Management

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
  • Provide inputs to the development of customer service strategy.
  • Look for ways to add value beyond clients' immediate requests.
  • Ability to anticipate client's upcoming needs and concerns.

Business Management: Operations Management

  • Ability to effectively plan, organize, and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner.
  • Knowledge of relevant concepts and mechanisms.

Administration & Operations: Events management (including retreats, trainings and meetings)

  • Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance: Accounting (General)

  • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Procurement: Procurement management

  • The ability to acquire goods, services or works from an outside external source

2030 Agenda: People: Gender

  • Gender and Institutional Development.
Required Skills and Experience
Education:

Secondary Education is required, with specialized certification in Accounting and Finance OR university Degree in Finance, Economics, Business or Public Administration will be given due consideration.

Experience:

Minimum 6 years (with Secondary education) or 3 years (with bachelor’s degree) of progressively responsible finance experience is required.

Required skills:

  • Strong financial and administrative skills, result and client-orientation.
  • Excellent knowledge of computer software packages for word processing, excel spreadsheets, internet, databases and operating web-based management systems.
  • Ability to work under pressure and with tight deadlines, ethics and honesty.
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files.

Desired skills in addition to the competencies covered in the Competencies section:

Work experience in international organization is an advantage.

Work experience with UN agencies or any other international development organization is an advantage.

Required Language(s) (at working level):

Fluency in English and Uzbek. Good command Russian is desirable.

Professional Certificates: Specialized certification in Accounting and Finance is desirable.

Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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