Project M&E Assistants - Chitral & Skardu

UNDP - United Nations Development Programme

Islamabad

International

Administrative Services and Support - Generally no need for Higher Education level

Application deadline: January 03, 2023

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Summary by Impactpool

Candidate Requirements:

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and other relevant policies. GLOF and flood related hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan, with support from UNDP secured GCF resources to upscale ongoing initiatives on enhancing resilience of communities to climate change induced disasters in KP and GB, particularly GLOF risks. The Scaling-up of GLOF risk reduction in Northern Pakistan (GLOF-II) project expands coverage to 24 valleys of Khyber Pakhtunkhwa and Gilgit-Baltistan. It will strengthen the technical capacity of national and sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes. The project will also implement several infrastructural activities, including construction of small-scale infrastructures, rehabilitation of irrigation channels, slope stabilization through bio-engineering and installation of Early Warning Systems (EWS). The project also focuses on preparing the most vulnerable communities of the Northern Areas on GLOF risk management through Community Based Disaster Risk Management (CBDRM) activities.

The project has a vast geographical region and require additional human resource for monitoring and evaluation purpose. The project will have significant benefits as a result of hiring the monitoring and evaluation coordinator as the coordinator will ensure monitoring of the on-going infrastructure (gabion walls, check dams, irrigation channels, EWS, safe havens, CBDRMC centres) and support the project staff in informed decision making.

Duties and Responsibilities

The Monitoring and Evaluation Assistant will be primarily responsible for providing support to GLOF II project office. S/he will work with GLOF II project, government, inter-governmental organizations, NGO’s, donors, and the private sector in accordance with GLOF-II project strategy.

The M&E Assistant will be responsible for the following key functions and tasks:

Provide support in the implementation of GLOF-II project Monitoring and Evaluation mechanism, ensuring gender inclusive data collection
Monitor implementation of project activities and monthly reporting to PMU and PIU on progress of project activities on pre-defined project monitoring templates regarding key interventions including Early Warning System, small-scale infrastructure, irrigation channels, slope stabilization through bio- engineering techniques, CBDRMC rehabilitation centers, safe havens.
Keep track of all ongoing/completed/planned project activities to ensure consistency with project implementation timelines.
Assist in monitoring project risks and implementation of risk mitigation measures on monthly basis, and updating newly identified risks in the project risk register.
e.
set of indicators and collect relevant field data on pre-defined project templates.
Ensure quality of on-going works and report to the PMU and PIU on issues identified.
Contribute in preparation of field visit reports, along with monthly, quarterly and annual reports.
Identify and document success stories, achievements and lessons learned and ensure continuous knowledge sharing across project offices.
Facilitate stakeholders in their exposure/ monitoring visits to project sites.
Coordination with line departments and apprise PMU and PIU of the developments.
Support in the implementation of online Project Management Information System through regular data reporting.
Ensure cost comparisons for all activities is done and any cost escalations are recorded and reported to the PMU and PIU.
Assist project team in conducting project steering committee, working group and other meetings through organization of meeting and recording of minutes.
Assist in compiling, analyzing and disseminating quantitative and qualitative information for improved programs decision making.
Provide support in completion of ESMP checklists by the relevant line departments and provide support in ESMP compliance.
Develop and properly maintain change orders form with the prior approval of Project Management Unit and National Project Manager.
Any other relevant task assigned by the project team.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

*Thematic Area*	*Name*	*Definition*
Business Management	Results-based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Digital & Innovation	Data collection	Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).
Partnership management	Relationship management	Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Required Skills and Experience

Education:

Secondary education or High School Diploma is required or
Bachelor’s degree in project management, business administration, economics, management, social sciences or other relevant disciplines will be given due consideration

Experience:

Minimum 5 years with High School or 2 years with a Bachelor’s degree, of experience in design and implementation of M&E systems in development projects implemented by national or international bodies/government.

Required Skills:

Experience in the developing participatory M&E systems and analysing data, using statistical software, would be advantageous;
Substantive knowledge in planning and monitoring;
Experience in designing tools, gantt charts and strategies for data collection, analysis and production of reports;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems (PMIS, MS-Project etc.)
Sound knowledge of project management is a must to have.

Required Language (s)

Demonstrated proficiency in oral and written English and Urdu. Knowledge of other local languages is an asset.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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