Assistant Project Control Officer

H (no hardship)

FamilyFamily

NOA

National Professional Officer

Reason

Regular > Regular Assignment

No

2023-02-01-08:00

January 28, 2023Assistant Project Control Officer Organizational Setting and Work Relationships The Assistant Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation. Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context. The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern. The Assistant Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations and other relevant documents. In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable. ¿ All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Participate in the annual assessment and planning cycle. - Assist with the review of project agreements, ensuring that they are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures. - Assist with the formulation and implementation of a performance project monitoring plan in collaboration with the Programme Unit and MFT. - Assist with the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions. - Assist with the support of Programme and other relevant functions in the selection of implementation modalities. - Contribute to tracking the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management. - Contribute to reviewing, analysing and verifying Financial and Performance Partner Reports (PFR and -PPR), and to checking accuracy and consistency between PFR and PPR, in accordance with partnership agreements. - Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget. - Conduct reviews of the internal control systems of partners implementing projects and provide advice as required. - Provide input on identified variants, risks and issues to partners, Programme Unit and escalate to management as required. - Support timely project closure in coordination with the Programme Unit. - Provide input to the mid- and end-year programme review process on issues related to project control. - Maintain professional relationships with partners implementing projects and UNHCR¿s contractors. - Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Business Administration; Economics; Management; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Accounting; Auditing; Finance (CPA/CIA or equivalent); (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Good knowledge of international auditing standards. Desirable: Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS). Functional Skills FI-Financial auditing PM-Project Monitoring FI-International Auditing Standards DM-Data Collection and Analysis CO-Reporting skills EL-Monitoring and Evaluation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

The candidate should demonstrate strong coaching and training skills for conducting capacity enhancement activities with Partners.
An experience in humanitarian or development organization or in audit firm would be an asset for the position.

Eligibility
This position is open to applications from internal and external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.

Candidates must be primarily nationals of Poland and be locally recruited within the country of their employment. The minimum educational requirement for this position is a university degree.

Additional Information

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.
Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme is subject to proof of vaccination against Covid-19.

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Operational context

Occupational Safety and Health Considerations:

https://wwwnc.cdc.gov/travel

Nature of Position:

Poland’s eastern borders with Ukraine and Belarus serve as the European Union’s external boundaries. It currently hosts over 1 million refugees from Ukraine, in addition to a smaller number of asylum seekers and refugees from different countries.

UNHCR has been in Poland for 30 years (since 1992), working with national authorities on refugee-related matters. With the Ukraine emergency, UNHCR has substantially scaled up its presence and operations. It currently has a Country Office and Frontex Liaison Office in Warsaw, two Field Offices in Warsaw and Lublin and two Sub-Offices in Rzeszow and Krakow, with a workforce of over 100 national and international staff.

The overarching principles guiding UNHCR’s strategy in Poland include: i) localization and centrality of protection, ii) strengthening national systems, avoiding duplication and rationalizing the Refugee Coordination Model (RCM) so that it serves the purpose efficiently and iii) capitalizing on the Global Compact for Refugees (GCR) paradigms to advance the rights of refugees and stateless persons in Poland.

As the UN-mandated agency to provide international protection to refugees, UNHCR leads the refugee coordination structure in support of the Government-led response, with the aim to complement, support and strengthen the national response to the refugee crisis, along with ensuring no duplication of interventions and complementarity of action.

UNHCR is funding Partners to implement projects in line with the UNHCR Strategy and Country Operation Plan. In 2023 UNHCR has signed partnership agreements with INGOS and NGOs, some of which are umbrella organizations for other local organizations. New local Partners need to be capacitated in order to meet UNHCR requirements especially in relation with oversight activities conducted by Project Control unit.

It is highly desirable that the candidate demonstrates proven coaching and training skills to conduct capacity enhancement activities for Partners.

In addition experience in humanitarian or development field will be an asset for the position.

Living and Working Conditions:

 

Additional Qualifications

Skills

CO-Reporting skills, DM-Data Collection and Analysis, EL-Monitoring and Evaluation, FI-Financial auditing, FI-International Auditing Standards, PM-Project Monitoring

BA: Accounting (Required), BA: Administration (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required)

Certifications

Accounting - Other, Association of Chartered Certified Accountant - ACCA, Auditing - Other, Certif. Practicing Accountant - Other, Chartered Accountant (CA) - Other, Chartered Institute of Management Accountants - CIMA, Institute of Management Accountants - Other

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

The monthly net salary is between PLN 10,881 and PLN 13,704 depending on relevant experience, dependency status. Please visit the portal of the Office of HRM of the UN.
UNHCR also offers comprehensive medical insurance and pension plans.

This position doesn't require a functional clearance