Admin & Partnership Associate

OBJECTIVES OF THE PROGRAMME

The “Partnerships” is one of three new programmatic “pillars” that make up the WHO/EMRO Department of Communications, Resource Mobilization and Partnership (CRP). The Vision for the CRP Department is “WHO is well resourced, actively engaged with partners and trusted as the lead, credible voice for health in the Eastern Mediterranean Region.” This vision is co-enabled by the Partnerships Programme whose strategic objective is to “Ensure that WHO's external engagements are strategic, coherent, coordinated, transparent, risk managed and in the interest of the entire organization”. The specific objectives of the Partnerships Programme are to: Explore Regional and Country Offices' potential areas for growing partnerships in coordination with WHO/HQ as relevant; Join and/or initiate, plan, develop, resource and closely mange partnerships; Monitor partnerships to regularly assess their value-added with regard to extending WHO/EMRO's technical reach; providing visibility and advocacy; generating resources and advise senior management to inform decision-making and oversight of partnerships.

DESCRIPTION OF DUTIES

Coordinate and supervise junior admin staff in PFH unit as and when required for close follow-up on all routine work to ensure full implementation of planned activities. Develop, monitor, and evaluate the unit's/programme biennial activity workplan(s) in GSM that identify the most effective interventions for delivering the outputs with consideration to value-for-money, equity, gender and human rights and appropriate risk mitigation activities. Monitor budget implementation of different awards and report monthly to the supervisor on the status of awards linked to PFH activity workplan(s)and PFH staff salaries embedded in the BC salary workplan. Ensure funds are distributed and budgeted as instructed, activities are timely implemented, initiate expenditure batch as and when instructed. Monitor awards expiry dates, alerts and advise the supervisor on alternatives as appropriate and liquidate obligations and undertaking reconciliation as required. Draft reports for supervisor for mid-year review and end of biennium assessment including key performance indicators (KPI), end of biennium report and output score cards (OSC). Provide resources breakdown in terms of human resources and implementation of activities, compile inputs from relevant staff, and ensure submission on deadlines. Initiate, process and follow-up on different transactions on e-workflow and GSM including procurement of goods and procurement of services for non-staff contracts such as Consultants, APWs, GES …. etc. Verify obligating documents, cross-checking relevant information available from GSM or other on-line systems, ensuring the availability of funds, ensure obtaining necessary approvals and clearances of obligating documents, checking them for completeness, compliance and following-up on missing elements. Follow up with concerned parties on the receipt of deliverables, evaluation reports and finalization of payments. Maintain, update and expand the unit's different rosters for partners, suppliers, consultants and other relevant professionals. Follow up and coordinate with technical departments and other units including CRM to assure timely and compliant submission of documentations related to FENSA including processing of MOUs and Project collaboration agreements (PCAs).Initiate correspondence, finalize correspondence/reports for signature, prepare tables, graphs and PowerPoint presentations, take minutes of unit meetings which may be of a confidential nature within the assigned area of responsibility. Assess the urgency of programme matters and advise/guide on appropriate action related to submissions of unit's contribution and provide needed supporting materials. Prepare routine and ad hoc financial reports using GSM and other related sources of information to assist the supervisor in taking appropriate decisions and to ensure that funds are utilized optimally and timely. Provide full administrative support to the unit's intercountry meetings, trainings consultations…etc, including assistance for the preparation of the rationale, issuing costing sheet, compile and process all necessary documentation. Draft selected sections of the meetings technical reports and compile comments and feedback of the unit technical staff and other experts/reviewers for finalization of the reports. Organize and follow-up all the administrative issues related to the travel of the supervisor and staff in PFH unit including GSM formalities.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by experience or training in related fields
Desirable: University degree in Administration, Communications, Marketing, or a related field.

Experience

Essential: At least eight years of experience in administration and/or other relevant fields.
Desirable: Relevant experience in UN or international organization.

Skills

Good filing and organizational skills. Ability to maintain good working relationships with staff, experts and visitors. Demonstrated ability to translate routine correspondence to English. Very good time management and stress management skills. Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.

WHO Competencies

Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic .
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 306,192 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:

(a) Your profile on Stellis is properly completed and updated.
(b) All required details regarding your qualifications, education and training are provided.
(c) Your experience records are entered with elaboration on tasks performed at the time.