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Finance and Administration Assistant


  • Organization: Diakonia
  • Location: Colombo
  • Grade: Administrative support - Assistant
  • Occupational Groups:
    • Accounting (Audit, Controlling)
    • Administrative support
    • Internal audit, Investigation and Inspection
  • Closing Date: Closed

Vacancy Announcement


Diakonia is a Swedish non-profit and non-political organisation for international development cooperation and humanitarian assistance, operating on feminist principles. We are looking to appoint a ‘Finance and Administration Assistant’ as part of our Sri Lanka Country Office Team, who will coordinate a project funded by the Delegation of the European Union (EU) to Sri Lanka with Diakonia as the Lead Applicant and two National Level Organisations as Co-Applicants. The work implies travelling inside the country and occasionally abroad. The Project Officer and Finance and Administration Assistant will be part of a dynamic team and will be required to work according to, comply with, and uphold the principles, values, and policies of Diakonia and the EU.


Placement                             : Nugegoda, Sri Lanka

Employment Type               : Fixed

Duration                                : Three years from commencement of employment

Start Date                              : March 2023

Positions Report to             : The Country Director – Sri Lanka

Major Responsibilities

  • Support and coordinate all financial transactions at the Diakonia Country Office related to activities and administrative aspects of the project, and all necessary administrative work related to the project.
  • Prepare and maintain all relevant supporting documents related to finance and administration with systematic filing for follow-ups and audits.
  • Manage bookkeeping and prepare monthly financial reports for the EU project. Prepare financial updates and reports for submission to back-donors.
  • Maintain financial and administrative archives of the project.
  • Provide the Project Team with relevant information related to the project.
  • Maintain and track financial information and other data for systematic information management.
  • Support and coordinate on all areas of finance, administration, and human resource management with relevant staff at the Co-Applicant organisations.
  • Organise, coordinate, and provide support for symposiums, conferences, and other events.
  • Engage in capacity building related to finance, administration, and human resource aspects.
  • Engage in field and monitoring visits to ensure cost effectiveness of the project activities, and to support Co-Applicants with contextual realities.
  • Support and engage in evaluations and audits.
  • Initiate correspondence with relevant stakeholders to verify data and obtain additional information on accounts and financial transactions.
  • Prepare detailed cost estimates and participate in budget analysis and projections.
  • Economize with the use of resources and continuously minimize the negative impact on the environment, in line with the Environmental Policy of Diakonia.
  • Quality assurance of contractual obligations and compliances related to finance and administration of Diakonia and the Co-Applicants.
  • Any other relevant tasks assigned by the Finance and Administration Officer and Country Director.


Qualifications and Experience

·         Minimum bachelor’s degree or diploma level qualification in Finance/Accounting

·         At least two years’ experience in financial management with projects funded by the EU at NGOs and/or INGOs.

·         Hands-on experience in financial management, internal control, and financial reporting for national level projects.

·         Experience in feminist principle based operations is an added value.



  • Good team player.
  • Fast learner.
  • Flexibility to adapt to change and work under dynamic conditions.
  • Excellent strategic and analytical ability.
  • Good interpersonal skills and attention to details.
  • Strong administrative skills and results-oriented approach to work.
  • Excellent command of English (written and spoken) and fluent in local languages (Sinhalese or Tamil).
  • Ability to provide relevant support to stakeholders in English and Sinhalese or Tamil based on their language preference.
  • Excellent computer skills.
  • Ability to drive an SUV within Colombo and outstation.

Only short-listed candidates will be contacted for interview and written examination. Employment will be subject to a probationary period and review.

Diakonia is an equal opportunity employer.

All Diakonia Representatives are explicitly prohibited from engaging in any activity that may result in any kind of Child Abuse. In addition, it is Diakonia’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of Child Abuse.

This vacancy is now closed.
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