Assistant, Facilities Management / Driver, Geneva

Geneva

Organization: UNAIDS - The Joint United Nations Programme on HIV/AIDS
Location: Geneva
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Accounting (Audit, Controlling)
- Administrative support
- Logistics
- Architecture, Building and Property Management
- Transport and Distribution
Closing Date: Closed

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at

Vacancy No.: UNAIDS/23/FT16

Title: Assistant, Facilities Management / Driver, Geneva

Grade: G5

Contract type: Fixed-term Appointment

Duration of contract: 2 years

Date: 27 January 2023

Application Deadline: 24 February 2023
(28 day(s) until closing deadline)
Currently accepting applications

Organization unit: AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI)
People Management (HRM) / Facilities Management (FMG)

Duty station: Geneva Switzerland

About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS.

We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org

MANDATE OF THE DEPARTMENT:
In order to deliver the UNAIDS mandate and provide leadership in the global AIDS response, the UNAIDS Secretariat counts on a capable and highly qualified workforce that is multiskilled, diverse, mobile and able to work across disciplines. Within the Department of Management, the Department of People Management (DPM) ensures that human resources are aligned with the organizational strategy and priorities. The work of DPM is based on effective policies and services for organizational development, performance, staff support and security.

The Facilities Management team in DPM provides a wide array of support services including with regard to management of facilities in Geneva, and major institutional contracts.

Main tasks and Responsibilities of the Position:
Reporting to the Head, Facilities Management, and working with large level of autonomy, the incumbent:

Facilities Management responsibilities
- Receives, analyses and reviews service requests, including installations of equipment; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints. Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions. Organizes trainings and trains directly users on equipment installed.
- Coordinates and supervises repairs, maintenance and alteration work of the UNAIDS building (including installations, systems and equipment) and grounds in the purview of UNAIDS to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, and agreed timelines are respected.
- Assists the supervisor in preparing draft proposals for maintenance service of existing facilities and infrastructure, and alterations work. Reviews offers submitted and studies proposed work methodology to determine extent of work required; presents alternatives as solution of problems. Accompanies contractors to job locations and provides support/advice as required. Inspects the commissioning of the work, and informs supervisor of completion.
- Reviews contractors' invoices and assists with cost recovery as required.
- Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement team.
- Participates in the preparation of cost estimates of biennial budget and spending plan related to the Facilities Management sub-unit accounts. Supports the preparation of the yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables as well as charts of general operating expenses.
- Manage and implement the physical inventory of non-IT assets at HQ, overseeing processes, entering data into the UNAIDS inventory system, ensuring appropriate bar-coding, and drawing the supervisor’s attention to discrepancies and lost equipment.
- Suggests ways to institute control and methods to improve service and reduce cost for UNAIDS.
- Provides support services to conferences and meetings, sessions, in liaison with focal points in requesting departments.
- Function as ‘Receptioner’ of all deliveries of all assets to UNAIDS Geneva.

Driving responsibilities
- Serve as driver of UNAIDS Executive Director’s official vehicle, transporting officials and high-level visitors upon request.
- Manage the UNAIDS official vehicle scheduling, costs and expenditures.

REQUIRED QUALIFICATIONS

Education:
Essential:
Completion of secondary school education or equivalent, complemented by clerical training, including the use of modern office technologies. Valid and clean driver’s license. Training in electrical and maintenance in work/repairs.

Competencies:
UNAIDS Values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Experience:
Essential:
A minimum of five years of general office administration experience, including experience in dealing with financial matters. Experience in administrative processes of international organizations. Experience in the use of ERP modules. Considerable experience as driver of senior level officials in Geneva with an excellent knowledge of local rules, regulations and geography.

Desirable:
Knowledge of and experience with UNAIDS or WHO administrative policies.

Languages:
Essential:
Excellent knowledge of English and French with an ability to communicate with confidence and courtesy in both languages.

Desirable:
Good working knowledge of other official UN languages.

Additional Information:
Please note that for this vacancy only nationals of Switzerland and legal residents holding a valid residence or work permit are eligible to apply. A valid passport will be requested.
Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.

Annual salary: (Net of tax)
CHF 77571 at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: . The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Currently accepting applications