Finance Analyst (INTERNAL CANDIDATES ONLY)

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Our partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector. 

The UNOPS Geneva office hosts Stop Tuberculosis Partnership Secretariat (STBP). The vision of the Stop TB Partnership is to realize the goal of elimination of TB as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Background - Team

Under the supervision and guidance of the Financial Management Officer and Senior Portfolio Manager and in close collaboration with other members of the team, the incumbent within the Finance section of the Stop TB Partnership (STBP), hosted by UNOPS will be responsible 

providing solutions to a wide spectrum of complex financial issues in the Stop TB Partnership in accordance with the UNOPS, the hosting agency’s financial rules and regulations; he/she ensures effective and transparent utilization of financial resources and integrity of financial services, tracking financial resources from major donors provided to the Stop TB Partnership including specified and non-specified funds and for assisting in all financial matters relating to creating and recording of financial transactions. Establishing obligations and processing payments against obligations. Providing support in the preparation of required financial reports for internal and external use and helping with administrative correspondence and reports related to financial matters. 

The Finance Analyst works in close collaboration with the Programmes, Operations, and project teams in the Stop TB Partnership and UNOPS, as well as with partners and clients, donors and third parties ensuring successful delivery of financial services.

The Finance Analyst will work under the direct supervision of the Financial Management Officer and in close collaboration with the rest of the Stop TB Partnership finance team and supporting other Stop TB Partnership teams on finance related work, as needed. The incumbent will be responsible to carry out daily tasks relating to the finance functions of the Partnership such us transactions processing, expenditure controlling, and budget preparation financial reporting. 

Under the supervision and guidance of the Stop TB Financial Management Officer and Senior Portfolio Manager, the incumbent is responsible for undertaking the financial operations of the Stop TB Partnership in compliance with UNOPS policies, procedures and practices as well as Stop TB Partnership Finance SOPs as approved by the Stop TB Board.

The specific responsibilities of the Finance Analyst include:

1. Ensures implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results:

• Supports the Implementation of operational strategies applied to the Stop TB Partnership (STBP) Finance; 
• Applies full compliance with the STBP Finance Standard Operating Procedures (SOPs) and follows the UNOPS Financial Rules and Regulations (FRRs) in all transactions, recording, reporting;
• Continuous analysis and monitoring of the Partnership’s financials.
• Routinely monitors expenditure, financial encumbrances and prepares financial reports. Checks for unusual activities, transactions, and investigates anomalies or unusual transactions, requesting adjustments as needed.

2. Ensures timely budget preparation and effective monitoring and control, focusing on achievement of the following results:

• Determination of financial resources available for the yearly budgeting exercise of the Stop TB Partnership;
• Contributes to the preparation of the annual STBP budget, in accordance with the reporting requirements, standards and templates of UNOPS, and UNOPS FRRs, STBP Finance SOPs and in accordance with the funding sources requirements;
• Review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances;
• Coordination with the UNOPS Finance counterpart to ensure full financial compliance with UNOPS FRRs, financial policies and procedures and that project budgets and revisions are timely prepared in accordance with established procedures and budgetary guidelines of the funding agency, STBP SOPs and UNOPS FRRs;
• Review of budget proposals for reasonableness, consistency with the organizational goals and priorities at Stop TB Partnership;
• Monitoring and inform the Financial Management Officer on the financial status of projects (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended);
• Monitoring of expenditure levels against budget allotments; review and processing of request for budget revision as required;
• Continuous monitoring of budgetary allocations and take corrective actions and prepare budget revisions as needed;
• Follow up with the UNOPS and ensure timely corrective actions can be taken on budgets and budget related matters;
• Provides team members with timely information on project and task budget ceilings, award budgets, expenditure, and funds available, as required;
• Assists in the monitoring and progress review of projects and tasks in the STBP) work plan;
• Prepare briefing notes and statements on budget and finance matters as required by the Supervisor and management of the Stop TB Partnership.

3. Financial reporting and analysis

• Prepares periodic expenditure reports from UNOPS system in consultation with UNOPS finance focal points and the Stop TB Financial Management Officer, reports anomalies, and proceeds with timely corrections expenditure reversals as needed.
• Takes timely corrective actions on unposted or wrongly posted vouchers or wrongly created obligations;
• Prepares quarterly report of unliquidated obligations and agrees action on these with supervisor;
• Liaises with UNOPS Finance focal point for clarifications and specific advice on obligating arrangements and payments;
• Reviews the obligation documents submitted by the functional units and maintain the STBP obligations / payments control register. Submit request for reversing charges on a monthly basis. Prepares monthly reconciliation reports on the entries in the control register;
• Ensures appropriate documents management and safeguarding of supporting documents for transactions handled by STBP, maintenance of accurate and complete filing record;
• Prepares presentations, graphs, spreadsheets and various ad hoc reports relating to income, expenditure and other financial data based on instructions from the supervisor;
• Attend meetings as required to present expenditure results and similar financial matters; 
• Preparation of financial reports in accordance with donor agreements, Stop TB finance SOPs and UNOPS Financial Rules and Regulations and various ad-hoc financial reports for management, Finance Committee or Board;
• As guided by the Financial Management Officer contributes to the preparation of the annual financial management report of the STBP; 
• Undertakes regular financial analysis of expenditure and revenue;
• Regular controlling of completeness and accuracy of the  accounting data in the ERP system;
• Ensures in liaison with UNOPS Finance counterpart that contributions received by UNOPS for STBP are recorded in the income control system of STBP and correctly reflected in the ERP system;
• Checks grant agreements highlighting changes, if any, on financial matters and verifies correct financial data is reflected in the ERP system;
• Monitors and updates a database of contributions received/receivable and maintains files of agreements and related documents;
• Prepare quarterly cash flow forecasts or ad-hoc for use by the supervisor as needed.
• Supports the Financial Management Officer in the preparation of the quarterly cash forecast by liaising with program teams and collects inputs on planned activities and thus cash needs for the quarter.
• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application. 
• Daily review of bank account statements to monitor the balance, identification and recording of contributions. 
• Available monthly cash forecast for use by the supervisor Building project capacity to effect payments using ERP, oneUNOPS. 
• Monitoring of the expenditure and income of the Stop TB Partnership program; planning and adjustment of expenditures as needed.
• Analysis of trends and forecasting of income from projects and other sources.

• Processing all financial transactions related to the functions of the STBP ensuring timely disbursement of funds to vendors, clients, and third parties;
• Analysis and elaboration of payment requests and ensures that all the transactions are duly, timely processed and are correctly recorded and posted in the UNOPS ERP system
• Control of accounts closure;
• Control of the Accounts Receivables for STBP projects and follow up with partners and clients on contributions, maintenance of the General Ledger;
• Maintain the STBP obligations and expenditure in accordance with the contracts signed and payment requests as per the monitoring tool and submits request for reversing charges on a monthly basis. Prepares monthly reconciliation reports on the entries in the control register;
• Undertakes control of the supporting documents for payments and process the payment requests in the ERP system oneUNOPS;
• In consultation with UNOPS, reviews funded activities under the grants in accordance with the proposals, ensures that obligations incurred conform to plan of work and donor requirements, and takes appropriate corrective measures as needed (transfer of obligations, establish/revise allocations)

• Supports the internal and external audit processes and support the implementation of audit recommendations;
• Contributes to the financial oversight of procurement agents;
• Collaborates in transactional auditing of procurement agents and other suppliers;
• Reviews all extensions and modifications to the Agreement between GDF and its procurement agents and suppliers;
• Scrutinize and analyze audit reports pertaining to Grants given by STBP: prepares relevant analysis, and submits for approval.

• Analysis and financial interpretation of monthly SRS levels to keep healthy stockpile levels;
• Reviews and monitors monthly the financial reports of the SRS and flags any anomaly
• In-depth analysis and interpretation of SRS financial cost drivers;
• Provide any ad-hoc financial information and analytical task as requested.

7. Monitor the management of petty cash and the STBP credit cards, focusing on achievement of the following results:

• Deals with all transactions related to the STBP petty cash and corporate credit cards;
• Timely review of petty cash to ensure sufficient funds on hand for use;
• Timely reconciliation and replenishment requests of the petty cash;
• Undertakes reconciliation of Stop TB credit cards statements and submits report and replenishment requests. Preparation of the necessary supporting documentation for the operational advance closure;

• Master’s Degree or equivalent in Finance, Accounting, Business Administration, Public Administration, Economics or related field. 
• A first-level university degree (Bachelor’s or equivalent) in combination with 2 additional years of relevant experience is accepted in lieu of an advanced university degree. 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.