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Finance Officer (Reconciliation)


  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bangkok
  • Grade: Junior level - LICA-8, Local Individual Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Peace and Development
  • Closing Date: Closed

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the BSSC Finance Manager's guidance and supervision, the Finance officer oversees the BSSC Bank reconciliation  and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.

Functional Responsibilities

Summary of Key Functions
  1. Supervision to the BSSC reconciliation team 
  2. Implementation of operational strategies
  3. Support to Treasury
  4. Accounting, reconciliation and administrative support
  5. Bank reconciliation / Reconciliation between other UN Agencies / Financial reporting and control
  6. Facilitation of knowledge building and knowledge sharing
1. Provide supervision to the BSSC reconciliation team, focusing on achievement of the following results:
  • Facilitates the reconciliation team’s engagement and provision of high-quality results and services of the bank accounts, corporate cards and UNDP SCA reconciliation,  through effective work planning, performance management, coaching, and promotion of learning and development

  • Provides oversight, ensuring compliance by the reconciliation team members with existing policies and best practices.

  • Collaborate a solid working relationship between the reconciliation team and its key stakeholders

2. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
  • Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.

  • Maintained and updated Internal Standard Operating Procedures of BSSC Reconciliation.

3. Provides support to Treasury, focusing on achievement of the following results:
  • Review and verify the reconciliation of entire UNOPS bank accounts 

  • Review the monthly expenses and fee posting, and Reconciliation of UNDP Service Clearance Account (SCA)

  • Reconciliation of HQ Corporate cards (Prepaid cards and MasterCard) transactions

  • Work closely with the BSSC Payment team,  accounts receivable and reversal team to ensure efficient implementation of reconciliation processes.

  • Frequent contact with the local banks and local finance officers to obtain day-to-day information on rates of exchange, interest rates, changes in procedures and bank regulations, etc. 

4. Provides accounting, bank reconciliation and administrative support, focusing on achievement of the following results:
  • Ensure the UNOPS Bank accounts reconciliations and resolve discrepancies between cash book and bank statement.

  • Analyzes transactions and reports, investigates, and prepares adjustments, as required.

  • Follow-ups on all unreconciled items and provides regular updates to the BSSC Financial Management Officer.

  • Assists both internal and external auditors by providing requested documents in an organized state in a timely manner

  • Ensures that stakeholders are aware of the reconciliation team’s activities, deadlines for request submission and updates on policies and procedures

  • Works closely with BSSC Finance Manager, counterparts and clients to support the development and drafting of guidelines, training and communication materials, to ensure efficient implementation of reconciliation processes

  • Communicates with colleagues/clients in areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission.

  • Maintain and control the automatching rate to be at a high level

5. Ensures effective Bank Reconciliation and financial reporting and control, focusing on achievement of the following results:
  • Reviews and validates the monthly bank reconciliation reports for the UNOPS bank accounts, corporate cards and UNDP SCA by the required deadlines

  • Frequent contact with other finance staff in the organization in the preparation of bank reconciliation, client reporting, or audit activities. 

  • Preparation of recurring, ad-hoc or special financial reports as required.  

  • Maintains the proper digital filing system for financial records and documents.

  • Improvement the efficient reconciliation process through auto-matching by the Kyriba system.

6. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Synthesis of lessons learnt and best practices in Finance.

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics.

  • Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

  • A first-level university degree (e.g. Bachelor) in Finance, Accounting or related fields is required. An advanced university degree (e.g. Masters) may reduced the required years of experience.
  • A minimum of two (2) years of relevant experience in accounting and financial experience at national level is required. 
  • Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso) is desirable.
  • Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages, experience in handling web-based management systems is desirable.
 Language Requirements: 
  • Fluency in written and oral English required.
  • Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement  Contract level: LICA-8
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: 

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.

  • Applications received after the closing date will not be considered.

  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

  • We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

  • This position is based in Bangkok, Thailand which is a family duty station.

Terms and Conditions 

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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