Associate Compliance Officer N

H (no hardship)

FamilyFamily

NOB

National Professional Officer

Reason

Regular > Regular Assignment

No

2023-02-01-08:00

February 8, 2023

Associate Compliance Officer

Organizational Setting and Work Relationships

The Associate Compliance Officer will have primary responsibility for the coordination and preparation, planning, organization and follow-up of oversight assignments/audit recommendations/reports, internal monitoring and compliance within the Area of Responsibility (AoR). The incumbent participates in the internal and external audit, analyses, reviews and assessments of the AoR, in order to strengthen adherence to relevant rules, regulations and operating procedures. Special attention is paid to coherence, identification of systemic issues requiring a service-wide response and sharing of good risk management practices and lessons learnt.

The incumbent should be able to work independently, be creative and innovative. The function requires precision and reliability and must be carried out with a high degree of accuracy and tact. The incumbent must maintain discretion with regard to highly confidential information at all times.

The Associate Compliance Officer reports to a more senior staff member and normally supervises some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Consolidate Audit Recommendations/Reports to facilitate the tracking of information/analysis in a timely manner.
• Participate in the Entry and Exit Audit Conferences and meetings to determine the requirements for compliance with deadlines.
• Draft relevant sections of audit recommendations and related documentations in a timely manner for the finalization of these reports and documents for the supervisors’ review.
• Coordinate with other unit heads/sections/services to consolidate and analyse data in order to facilitate the preparation of periodic oversight reports and presentations.
• Regularly update the electronic filing system with Audit Recommendations/Reports to put in place an efficient and accountable use of resources.
• Prepare, update and report on the internal risk registers for the Section/Service and keep it updated at all times.
• Coordinate, and lead the preparation for, internal and external audits.
• Follow up on the implementation of the recommendations contained in oversight reports.
• Perform independent quality audits and statistical sampling for quality control testing.
• Perform independent compliance focused data analysis.
• Monitor various controls to ensure adherence to documented procedures.
• Initiate and conduct QA reviews on internal processes, ensuring compliance and consistency in application of relevant rules and regulations.
• Utilize data analytics to validate fluctuation in data is reasonable and highlight unexpected anomalies requiring further investigation.
• Highlight issues of non-compliance with Audit Recommendations, Oversight reports and deadlines to be brought to the attention of the Senior Managers in Section/Service.
• Prepare and update the Audit Recommendations/Reports and alert the counterparts of pending deadlines.
• Exhibit strong working knowledge of processes within the AoR and accurately execute policies and procedures utilising controls and identify opportunities for improvement to mitigate risk.
• Ensure compliance, quality control, data integrity and consistency of operational data through flagging up any issues to the management and propose resolutions to the same.
• Facilitate enhanced compliance by compiling and disseminating lessons learned from audits, and by putting forth proposals for process adjustments/enhancements.
• Prepare and deliver training sessions.
• Prepare, periodically review, and update Standard Operational Procedures (SOPs) within the AoR.
• Participate in special projects as requested.
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education

Business Administration;    International Relations;                      Economics;           other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

Auditing;                               Risk Management;                                                 

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

At least 2 year of experience in positions involving, amongst other things, responsibilities relating to risk management, compliance or quality of results. Demonstrated high level of integrity, objectivity, impartiality and fairness. Excellent judgement with proven ability to deal with complex interrelated issues and strong analytical and problem solving skills to develop solutions that address root causes. Excellent communicator with strong interpersonal and writing skills.

Ability to work with standard UNHCR applications, spread sheet, and database management software.

Desirable

Good working knowledge of UNHCR’s mandate, field operations, organizational structure, and policies & procedures. Strong skills in collaboration, team building, capacity development and with ability to deliver quality results on time. Knowledge of UNHCR specific programmes. Knowledge of reporting requirements within the UN/UNHCR system.

Functional Skills

Auditing

FI-International Auditing Standards

RM-Risk Management

MS-Data Collection and Analysis

CO-Drafting and documentation

SC-Quality Assurance/Control/Management

TR-Training - Virtual and face to face

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Managing Resources

Empowering and Building Trust

Judgement and Decision Making

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Technological Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Prior experience of similar function will be considered as an advantage. 2-3 years prior experience dealing with risk management/compliance and internal/externals audits is desired.

Additional information:
Candidates must be nationals of Hungary, and be legally present in Hungary at the time of application, recruitment and hire.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

,

,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

Auditing, CO-Drafting and Documentation, DM-Data Collection and Analysis, FI-International Auditing Standards, RM-Risk Management, SC-Quality Assurance/Control/Management, TR-Training - Virtual and face to face

BA: Business Administration, BA: Economics, BA: International Relations

Certifications

Auditing - Other, Risk Management - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Prior experience of similar function will be considered as an advantage. 2-3 years prior experience dealing with risk management/compliance and internal/externals audits is desired.

This position doesn't require a functional clearance