Assc Reporting Officer

Geneva

Organization: UNHCR - United Nations High Commissioner for Refugees
Location: Geneva
Grade: Level not specified - Level not specified
Occupational Groups:
- Communication and Public Information
- External Relations, Partnerships and Resource mobilization
- Documentation and Information Management
Closing Date:

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

PR2

Staff Member / Affiliate Type

Professional

Reason

Regular > Regular Assignment

Remote work accepted

Target Start Date

2023-01-27-08:00

Job Posting End Date

February 16, 2023

Standard Job Description

Associate Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR. S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports. - Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). - Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. - Participate in annual reporting and planning process. - Work closely with Information Management to ensure accurate and attractive data presentation, including maps. - Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities. - Assist in the preparation of briefing kits and presentations for missions and visitors. - Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR. - Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. - Prepare and distribute minutes of meetings. - Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines. - May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. - Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses n/a Relevant Job Experience Essential Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring. Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills PG-UNHCR's Programmes IT-Computer Literacy DM-Data collection methodologies SO-Networking CO-Strategic Communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The desired candidate will be responsible for the following duties:
- Mapping Workday information for regular monitoring, Managing Information, Providing support to training design and implementation
- Monthly reporting and analysis of D&I data, distribution of the reports with follow up on outstanding actions and information management.
- Senior stakeholder management as this individual will be expected to follow up with senior leaders regarding outstanding actions on their respective D&I plans
- Communications - this individual will help craft D&I comms and introduce creative ways of “telling our story”, interviewing colleagues across the organisation and capturing stories of inclusion and belonging, and revamp the section’s intranet pages
- Support through DEI to regions for regional specific D&I insights which will be fed to the respective Snr D&I Officers for action.
- Tracking regional and functional D&I commitments and offering support to the regions and functions where appropriate.
- Research and propose external speakers, story tellers, collaboration opportunities inter-agency / external etc.

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

UNHCR progresses along the journey towards inclusion. The DEI Section is accountable for developing, implementing, monitoring, and reporting on the organization’s strategy for workforce diversity, equity, and inclusion. The DEI Section’s work focuses on fostering inclusive, trust-based, enabling, and empowering working environments across the organization and over four key strategic areas: culture and belonging; capacity-building; recruitment, retention, and progression; and accountability. The section addresses workforce-related issues involving race, gender including LGBTIQ+ and age, and disability; and DEI strategy includes implementation plans for race equality, gender parity, disability inclusion, and LGBTQI+. Through the Chief of Section, the team engages with whole organization and with senior leaders.

The DEI Section is part of DHR and has a broad remit. The Associate Reporting Officer will report to the Chief of the DEI Section and collaborate with two P4 Senior Diversity, Equity, and Inclusion Officers. The role will manage and keep abreast of information and communication including statistics, as well as provide support to substantial reporting processes. Action plans will require monitoring support. The role will manage and organize intranet communications including quarterly DEI updates and commemoration of international days, as well as research potential speakers for awareness-raising, create job-aids on Workday, and manage administration for the Section. The role will also craft the Section’s communication strategy, introducing creative ways for getting the word out and telling the inclusion narrative. This role thus combines information management, reporting, and communication.

The role is set within the larger context of transformational change and has a support role to play in collaborating on embedding principles and practices for diversity, equity, and inclusion, gender equity in people management for the workforce. The role of the Associate Reporting Officer will also serve to reinforce and promote UNHCR’s commitment to ensuring respect for all forms of diversity including but not limited to age, disability, gender, sexual orientation/gender identity, and race and ethnicity. In addition to the job description, it is essential to demonstrate knowledge and experience of working on transformational change projects within a global context for non-discrimination, rights-based perspectives, and respectful workplaces. The ability to collaborate, to multi-task in order to manage information across the themes, and report efficiently and timely are essential. Other essential qualities are teamwork, empathy, compassion, sensitivity, flexibility/adaptability, listening, and clear written, verbal, and non-verbal communication skills, as well as commitment to the Section’s areas of work and themes, personal development, and continuous learning.

Living and Working Conditions:

Geneva is a HQ duty station offering high standard living conditions with a relatively high cost of living. With the exception of nationals of the European Union (EU), the European Free Trade Association (EFTA), Brunei Darussalam, Japan, Malaysia, New Zealand, the Principality of Andorra, San Martin, Singapore and Vatican, nationals from other countries are subject to the visa requirement for taking up employment. In the absence of a Swiss long stay entry visa, the Swiss mission cannot issue a Carte de légitimation (equivalent to a work and residency permit). The same rule applies to family members who, depending on their nationalities, must enter Switzerland with a visa for family reunion purposes. Identifying accommodation will be a priority before arriving at the duty station. Staff members assigned to Geneva have also been granted the opportunity to reside in neighbouring France on the understanding that the preconditions to acquiring a French residency permit are respected. Medical care is up to international standards. Under the Swiss Federal Health Insurance Act health insurance coverage is compulsory for all persons domiciled in Switzerland within three months of taking up residence or being born in the country. International staff members and their family members holding a Carte de légitimation or an attestation delivered by the Swiss Federal Department of Foreign Affairs are exempt from this compulsory insurance provided that they are covered by another health insurance scheme (i.e. UNSMIS).

With regard to educational facilities in the Geneva area, international schools (La Grande Boissière, Châtaigneraie and Pregny) have difficulties to find places for new admissions. It is therefore advisable to make requests for admission for children as early as possible. For more information on this subject, staff can contact the Association Genevoise des écoles privées in Geneva (www.agep.ch), tel: (+41 22 735 7671).

Additional Qualifications

Skills

Capacity Development, Facilitation, Office Administration, Program Implementation, Stakeholder Management, Strategic Communication, Teamwork

Education

BA: Journalism (Required), BA: Law (Required)

Certifications

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add.2 to Bi-annual Compendium 2022 - Part B

Functional clearance

This position doesn't require a functional clearance

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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