Reporting Officer

E (most hardship)

Non FamilyNon FamilyDanger Pay

PR3

Professional

Reason

Regular > Regular Assignment

No

2023-01-27-08:00

February 16, 2023Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Donor or External Relations Officer or other Senior Management, the Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the Reporting Officer promotes the vision, mission, and strategic goals of UNHCR. The Reporting Officer establishes close contacts with all UNHCR Sections in the AOR to gather and analyse information. He/she maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Keep abreast with all developments in the Country Operation/Bureau/Division or other entity to prepare appropriate briefings and reports. - Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). - Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under area of responsibility (AoR) in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. - Participate in annual reporting and planning process. - Work closely with Information Management to ensure accurate and attractive data presentation, including maps. - Support the monitoring of UNHCR's partnerships and consolidate information about partners¿ activities. - Prepare briefing kits and presentations for missions and visitors. - Prepare reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor; Assist in providing visibility for donors¿ contributions to UNHCR. - Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. - Prepare and distribute minutes of meetings. - Provide technical support, training and clarification on UNHCR's reporting policies and deadlines. - Collaborate closely with information counterparts in other UN agencies and NGOs to ensure accurate data presentation, graphics and maps and effective information dissemination on refugee issues. - May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. - Where relevant, contribute to UNHCR's coordination endeavours across sectors, including through reporting, advocacy, resource mobilization and other support as may be required. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses not specified Relevant Job Experience Essential Conducting, participating in and reporting on meetings, and drafting reports. Programme/project development, planning, implementation, and/or monitoring Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills IT-Computer Literacy PG-UNHCR's Programmes CO-Strategic Communication DM-Data collection methodologies (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The desired candidate should have very strong and proven drafting skills writing complex reports for a comparable large organization. Experience working with senior managers demonstrating organizational and political awareness will be a strong advantage as the incumbent will supervise the drafting of reports for strategic donor partners.

Major report writing for public institutions or a background as a journalist will be appreciated as the incumbent with such a background will be aware of what information to write that would be read by a wide public audience.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Under the overall guidance of the Representative and direct supervision of the Senior External Relations Officer and works with 2 other Associate Reporting Officers in the unit. The Reporting Officer contributes to production, editing and quality control of reports for the operation. By systematization and sharing of accurate and timely information, the Reporting Officer will be expected to promote the vision, mission, and strategic goals of UNHCR operation in Afghanistan where the humanitarian needs are insurmountable.

Afghanistan is experiencing a humanitarian crisis of unprecedented scale, exacerbated by the critical economic crisis, high levels of poverty, natural disasters (earthquakes, drought and floods) and the impact of the COVID-19 pandemic. Some 24.4 million people – 59 per cent of Afghanistan’s estimated 42 million population - urgently require humanitarian and protection assistance according to the 2022 Humanitarian Response Plan (HRP).

The Reporting Officer will be expected to establish close contacts with all UNHCR Sections in the 9 offices to gather and analyse information. He/she maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners for example in Afghanistan implements large funding from traditional donor like the EU and other International Financial institutions like World Bank, Asian Development Bank and Aga Khan Foundation and GIz and special Trust Fund.

The Reporting officer will also assist the Executive Office in consolidating and analysing data on programme implementation and indicators from the various units such as Programme, Shelter, Cash Based Intervention, Protection and Solutions and Strategic Partnerships to facilitate the preparation of periodic reports, i.e., Situational Reports (SitReps), activity-specific reports, operational updates, thematic reports, and donor-specific reports as required. Close collaboration with the UNHCR 8 Sub/Field Offices n Afghanistan.

The candidate should have solid analytical skills, ability to work with large MFTs, diplomatic skills in engaging with Donors and other stakeholders through reporting, advocacy, resource mobilization.

Excellent communication skills required in handling reports Experience in previous large-scale emergency setting with multiple humanitarian actors will be useful. Previous evidence of ability to provide technical support, training, and clarification on UNHCR’s reporting policies and deadlines. Previous proven managerial competencies to support in the unit in the absence of the Senior External Relations Officer. Experience working in high-risk duty station is an added advantage given the difficult working and living conditions in Afghanistan.

Living and Working Conditions:

Afghanistan is a high-risk country with a very complex operational environment, characterized by uncertainty and frequent security incidents. Movement by all personnel is restricted, coordinated and monitored by the security officers. UNHCR in Kabul is located within the ICON Compound on the Supreme Road of the Police district 9. It occupies 40 MOSS compliant rooms for staff accommodation with each room having its own washroom and other facilities. Offices are within the ICON compound. No visits except in UN compounds and Embassies which is frustrating, stressful to cope. UNHCR and UN agencies jointly run JMS Level 1 medical clinic and satellite located in ICON. Staff members on special prescription should travel with sufficient quantity. Medical facilities in Kabul include German Clinic, French Medical Institute for Mothers & Children (FMIC) and Blossom Health Center.

 Outdoor air quality is a health concern in Kabul. The degree of exposure and concentration of air pollutants can be detrimental to breathing problems, development of chronic diseases and deterioration of health status in individuals with chronic diseases. Air pollution contributes to comorbidities that are known to worsen outcomes among those infected with COVID-19. air pollution can impair lung development in infants and children; increase probability of preterm birth and delivery of newborns with low birth weight. Office provides air purifiers both in the office and accommodation. Health problems contributing to years lost to illness, disability, or premature death in the country include diet, tobacco use, high fasting glucose and high blood pressure; as well as environmental risks such as pollution and water-borne disease. Road crash, conflict, terror are major causes of injuries. Security situation is unstable, volatile, unpredictable with rise 2020-2022. A daily radio check is mandatory. All movements is strictly by Armoured Vehicle or by air. A 4 weeks R&R cycle is applicable for the duty station and staff are highly encouraged not to delay. Considering the serious restrictions on staff movement, it is crucial to demonstrate a record of maintaining a positive attitude whenever confronted with adversity and restraints in social life. Staff interested in the position should be mentally, psychologically, and physically fit and ready to face situations when required to be locked down in compound bunkers for an extended period due to security incidents.

Additional Qualifications

Skills

BA: Journalism (Required), BA: Law (Required)

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Add.2 to Bi-annual Compendium 2022 - Part B

This position doesn't require a functional clearance