UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Republic of the Marshall Islands (RMI) Nationally Determined Contribution (NDC) emphasizes climate change as “cross-cutting development issue that affects every aspect of the Marshallese way of life” and the need to “collectively build and strengthen its drive to a low-carbon economy and resilience to climate change impacts”. The RMI NDC Partnership Plan, finalized in December 2018 after widespread consultations with stakeholders, and approved by Cabinet in May 2019, articulates six priority outcomes towards achieving RMI’s NDC targets. All activities include in this planned project contribute to achieving the 6 priority outcomes of the RMI NDC Partnership Plan. It is envisaged that unfunded urgent activities of the RMI NDC Partnership Plan are to be funded under the Deepening Efforts to accelerate NDC Implementation (Deep Dive) project including strengthening coordination and increased collaboration through the Climate Change Coordination Mechanism in place. The strengthened coordination enables greater coverage of audience that will be targeted for increased NDC awareness and implementation efforts towards national ownership of the NDC raising ambition process, contributing significantly to successful implementation of the key priorities.
The In Country Facilitator (ICF) who is also the Project Manager (PM) manages the project on the ground collaborating closely with the UNDP Pacific Office and provide updates as well. The project is coordinated and implemented through the RMI NDC P Working Group that is chaired by the In Country Facilitator.
Duties and Responsibilities
Under the guidance and direct supervision of the In Country Facilitator (ICF) &Project Manager (PM), the Project Administrative Assistant is responsible for providing support to the Project Management Unit (PMU) in the administration and budget preparation and support responsibilities for the project including file and asset management, vendor negotiations and support to payment processing and submissions.
Summary of Key Functions:
Administration of operational and budget support services for the project
Administrative support to the PM and project.
Facilitation of knowledge building and knowledge sharing
Administration and implementation of operational and budget support services for the project
Support to maintain the office operations and budget for the project in Majuro
Budget preparation and support
Payment processing & submissions
Assist the Project Manager with tracking activity implementation through support to local contracts in Majuro
Assist the PM with preparation of project budgets and revision
Assist the PM with monitoring the project expenditures.
Administrative support to the PM and project
Responsible for making logistical arrangements for project personnel, experts,
Government and UNDP officers visiting or working in RMI.
Provide the necessary logistical and administrative support for the biannual Project
Steering Committee Meetings.
Under the leadership of the PM, monitor the work and deliverables of project consultants and report to the PM for high quality and timely contractual management.
Serve as a custodian for stationary supplies, distribution and keeping a log of distribution.
Asset register and file management-Maintain financial documents filling system in Majuro.
Perform other related duties, backstopping as necessary.
Facilitation of knowledge building and knowledge sharing
Assist with relevant input to the PM on UNDP administrative and operational matters.
Assist with organizing trainings for the Government of RMI on coordination and capacity building per mandate of the project.
Synthesis of lessons learned and best practices in programme and operations.
Sound contributions to knowledge networks and communities of practice.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area
Name
Definition
Business Direction & Strategy
Effective Decision Making
Ability to take decisions in a timely and efficient manner in line with ones authority, area of expertise and resources
Business Direction & Strategy
System Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management
Partnerships Management
Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients' immediate
requests.
Ability to anticipate client's upcoming needs and concerns
Operations: Administration, Finance, HR, Procurement, IT and Security (Administration & Operations)
Documents and records management
Overall document (hard or electronic) management;
registry and retention policy including storing and
archiving
Operations: Administration, Finance, HR, Procurement, IT and Security ( Administration & Operations)
Finance, HR, Procurement, IT and Security ( Finance)
Budget management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Required Skills and Experience
Education:
Secondary Education, with specialized certification in Accounting and Finance.
OR University Degree in Finance, Accounting, Business or Public Administration desirable, but it is not a requirement.
Experience:
Secondary education, 5 years of progressively responsible financial management or accounting experience is required,
OR if the applicant has a University degree, 2 years of progressively responsible financial management or accounting experience.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Knowledge of IPSAS and/or IFRS required.
Demonstrable experience with knowledge of programme or project finance is considered desirable.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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