Internship - Finance Section

22847 | Registry

Due to the volume of applications received, only successful applicants will be contacted by the Court.

Required Documents for This Application

Please note that you will need to have the following information ready in order to complete your application:

• A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
• Motivation letter (maximum of 400 words).
• Two reference letters (one academic).
• Scanned copies of university degrees and/or diplomas.
• Scanned copies of official academic transcripts that state your courses, results and completion date.
• One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).

Contract Duration

Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.

Organisational Context

Working in cooperation with the Budget Section, the goal of the Finance Section is to:

• Ensure proper application and implementation of the Financial Regulations and Rules (FRR) as promulgated by the Rome Statute, any directives or administrative instructions and financial procedures.
• Prepare the Court’s and TFV’s Financial Statements in compliance with IPSAS for timely submission to the external auditors and to ensure an unqualified audit opinion is released at the end of a smooth audit procedure.
• Provide financial management support for the smooth running of the Court’s operations and implementation of its mandate.
• Lead and implement financial management tools that will drive the Court in achieving its objectives while having absolute compliance with international public sector reporting standards.
• Provide financial services to all Organs of the Court and to advise, guide and lead finance related projects within the strategic goals and objectives of the Court.

The Finance Section is comprised of two Units, i.e. Disbursements and Accounts and Treasury.  Under the overall supervision of the Chief of Finance, the responsibilities of these Units are:

• Disbursement Unit: responsible for processing all vouchers related to: payments and settlements of invoices from vendors, including the Trust Fund for Victims (TFV); individual contractors, consultants and Counsels; travel advances and settlements; Miscellaneous Obligating Document (MOD) advances and settlements; reimbursement of expenses to (Non)Staff incurred on behalf of the Court; petty cash/imprest replenishments and controlling the entries.

• Accounts and Treasury Unit: responsible for maintaining accounts and posting schemes for transactions, records and prepares the Financial Statements of the Court and of the Trust Fund for Victims.  It manages assessed contributions, voluntary contributions and contingency funds for the operational and investment needs, and effectively monitors and reports on these in accordance with Assembly and donor requirements. In addition, it executes payments, ensuring that funds are available to meet cash needs through cash flow forecasting, and executes and monitors investments.

Duties and Responsibilities

Within the Finance Section and under the overall supervision of the Heads of the Disbursements Unit and/or Accounts and Treasury Unit, the intern works within the following:

• Assist Administrative and Finance Assistant of Finance Section in the following duties:
• Scan and upload invoices and credit notes received in Invoice Management Portal on a daily basis
• Reassign RM record of individual invoices and credit notes to respective Section’s RM folders for their action and/or information
• Check results of Invoice Management Portal to print invoices and credit Notes uploaded directly by vendors and/or Sections in external Invoice Management Portal and pass it to the respective colleague to process it, on a daily basis
• Identify in ERP system –SAP- the Cost Center of the Section an invoice or credit note belongs to, to place it accurately in RM folder.
• Stamp and log Trips received for settlement
• Update and distribute MOD and TFV’s distribution list whenever there are changes
• Assist on ad-hoc tasks for the two Units  including:
  • Research and updating of contact details for embassies and permanent missions
  • Updating electronic correspondence records for State Party communications
  • Assisting with reconciliations and other financial verification tasks

Required Qualifications

Education:

All Candidates must have a degree or be in the final stages of their Financial studies at a recognised university. Candidates are expected to have a very good record of academic performance.

Experience:

Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.

Knowledge, Skills and Abilities:

• Able to adapt to multicultural and multilingual working environments.
• Possesses strong teamwork skills (listens, consults and communicates proactively).
• Has acquired a good standard of computer skills (including Microsoft Office applications), in particular Excel.
• Knowledge of SAP would be an asset

Knowledge of Languages:

Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) or of a local language of a situation country (Swahili, Lingala, Acholi, etc.) is an asset.

Other criteria:

It is the Court’s objective to have diversity and gender balance. And in line with the ICC’s efforts to improve geographical representation among staff, nationals of non-represented and under-represented countries at the ICC are encouraged to apply. The list can be found here.

Remuneration

Please note that internship and visiting professional placements at the ICC are unfunded. The ICC is not able to provide participants in the Internship and Visiting Professional Programme with any remuneration, nor is it possible to provide reimbursement for expenses incurred prior, during or after the internship or visiting professional placement.

Applicants must therefore be able to support themselves for the entire duration of their internship or visiting professional placement.

Limited funding may, however, be available through the ICC’s Trust Fund for the Development of Interns and Visiting Professionals, which receives donations from States Parties and other donors.

If funding is available, the Human Resources Section will advertise a funded vacancy announcement in accordance with the terms of reference of the Trust Fund as agreed by the donors.

In order to be eligible for a funded placement, if advertised, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statue and appears on the United Nations Statistics Division’s list of developing regions.