Call for applications: Finance Assistant, SC5 | Multiple duty stations in Ukraine
- Organization: WFP - World Food Programme
- Location: Ukraine
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
- Operations and Administrations
- Administrative support
- Banking and Finance
- Information Technology and Computer Science
- Closing Date: 2023-07-31
CALL FOR APPLICATIONS: Finance Assistant | SC-5 | Multiple duty stations (Kyiv, Lviv, Odesa, Dnipro) | One year
🚩 Vacancy Announcement n°: 455446
📢 Job Title: Finance Assistant
📌Type of Contract: Service Contract
➡️ Unit / Division: Finance Unit / WFP Ukraine
📍 Duty Station: Multiple duty stations (Kyiv, Lviv, Odesa, Dnipro)
➡️ Duration: 12 months (renewable)
🔄 Successful candidates will be placed on the talent pool and may be contacted in the upcoming 12 months on an as-needed basis, for immediate opportunities.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
What will you do in this position?
Support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
Why work with us?
The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
This is an opportunity for an exciting and challenging Finance role in a multi-cultural, hardworking, fun and interdisciplinary team. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Ukraine.
How can you make a difference?
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
To join us in saving lives, changing lives, you will need to have......
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable or a first university degree with additional relevant work experience and/or training/courses .
Experience: Five or more years of progressively responsible work experience particularly in the area of Financial Management accounts Payables, Treasury, and related business processes, such as invoices, payments, and cash management.
Language: Fluency in both oral and written communication in the English and Ukrainian languages.
Before you apply...
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in the English language.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.