Facilities Management Assistant

Details

Mission and objectives

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in the country and to carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma).

Context

MINUSMA was established pursuant to Security Council Resolution 2100 of 25 April 2013 to support the political process in the country and carry out a number of security-related tasks. The mandate of the Mission was lastly renewed by Security Council Resolution 2640 of 29 June 2022. MINUSMA’s key priority is to support the implementation of the Peace Agreement for Peace and Reconciliation in Mali, its core political and security provisions in particular, including the holding of peaceful elections, progress in disarmament, demobilization and reintegration as well as in security sector reform, operationalization of interim administrations and mixed units, and decentralization. In addition to the Peace Agreement, MINUSMA is requested to support the gradual restoration and extension of State authority in Central and Northern Mali; exercise good offices and promote national reconciliation; protect civilians; promote and protect human rights; and support humanitarian assistance. The Security Council further requested the Mission to exercise complementary tasks, such as projects for stabilization, weapons and ammunition management, and cooperation with sanctions committees. Resolution 2423 (2018) equally stresses the importance of strengthened integration between the United Nations country team and MINUSMA to support the implementation of the Agreement. The primary task of Engineering section is to determine the infrastructure requirements and implements the Mission’s infrastructure projects at minimum cost and in a most efficient manner by providing accommodation, utilities (electricity, water), construction and maintenance of infrastructure as well as geographic information support, terrain studies and reconnaissance to all MINUSMA facilities.

Task description

Under the supervision of FMU Supervisor and under guidance of Regional Engineering Officer, (Gao and Kidal) the UN volunteer will be responsible for: • Supervision of staff accommodation and transit camp facilities in Gao. • Prepare accurate monthly accommodation occupancy report of civilian and uniformed staff (MSO/UNPOL) and monthly utility costing sheet for contractor’s camps. • Carry out check-in check-out of mission personnel, record keeping and monitoring • Prepare documentation for cost recovery of UN accommodation and engineering services provided to non-MINUSMA or non- UN entities. • Carry out check in check out process of accommodation and keep accurate records. • Supervise office space allocation in the camp as per mission instructions. • Supervise 24X7 maintenance services in accommodation, transit camp and offices. • Management of guest and VIP rooms, Conference rooms, Organizing VTCs, town halls etc. The UN Volunteer must be ready to provide high end client services. • Contract management implementation, monitoring and verification of services contracts for Cleaning, Waste disposal, Catering contract, Local restaurants vendor’s contracts and other services as implemented in the mission for all premises which falls under the area of responsibilities in the sector east. • Prepare work orders for minor maintenance of premises for submission to engineering section. • Schedule regular visit to all camp sites and interact with clients in the sector, verify service’s standards and provide accurate feed back to the facilities manager for improvement of services. • Verify vendor invoices for services as per terms of contract and prepare routine reports to facilities management supervisor. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including par-ticipation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/Expected Outputs: • Efficient, timely, responsive, client-friendly, and high-quality support rendered to the mis-sion in the accomplishment of her/his functions. • Independently supervise facility management services with minimum supervision in the absence of FMU supervisor. • Contracts management to achieve 100 % implementation of services as per SOW (Scope of Work). • Achieve 100 % client satisfaction in terms of provision of facilities and camp manager services. • A final statement of achievements towards volunteerism for development during the as-signment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed. • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.