Company Description
WeWorld, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision. At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, and Belgium (DGD).
Position
Position: Grants Officer Syria
Reporting Relationship: Program Manager
Location: Damascus, Syria
Type of contract: a first 4 (four) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Country Representative upon arrival on assignment) and a possible second collaboration contract, according to fund availability and following the positive evaluation of the first four months of contract
Deadline: 14/03/2023
Starting date: 01/04/2023
Gross Salary: to be defined according to the candidate’s profile and WeWorld salary scale
Family Duty Station: NO
Accomodation: WeWorld GuestHouse
R&R: YES (5 days each 12 weeks - Daily Allowance covers costs of expenses for food and accommodation)
Working context:
WeWorld is present in Syria since 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. The programme aimed at improving the quality and the accessibility of educational services for students, with special needs in 12 primary schools in Aleppo.
Since 2014, WeWorld has been providing humanitarian assistance to the Syrian population and IDPs with interventions in different sectors such as Education in Emergency and Wash. At present, the main donors are EU (ECHO), individual countries (AICS) and United Nations.
Purpose of the Role:
WeWorld is recruiting a Grants Officer/PM Assistant who works under the direct responsibility of the Program Manager. She/he works in coordination with: Projects Managers, Project Coordinators, Local Coordinators and the team on the field.
The Grants Officer will:
· Ensures the qualitative development of concepts notes and project proposals in close collaboration with program and finance teams
· Ensures the qualitative and timely development of internal and external reporting (intermediary & final reports,) and proposal/budget amendments
· Supports the MEAL Department to monitor and compile information on program progress and operational results
· Support the Program Department in Syria for any other tasks related on project and grant management, based on need and upon request
Main functions and duties:
1. ENSURES THE QUALITATIVE DEVELOPMENT OF CONCEPT NOTES AND PROJECT PROPOSALS, IN CLOSE COLLABORATION WITH PROGRAM AND FINANCE TEAMS (in English and Italian)
· S/He coordinates with the Program Manager, Program & Support Team in Syria under the supervision of the Country Representative and the HQ Quality department on the internal workplan for the CN/proposal submission
· S/He takes a significant part in the preparation of all grant documentation (proposals, concept notes)
· S/He checks the coherence between the narrative report/proposal and the budget to identify potential discrepancies and participates in the identification of solutions
· S/He prepares all the administrative annexes with the support of the HQ Desk officer
· S/He archives the proposal documents on the SharePoint
2. ENSURES THE QUALITATIVE AND TIMELY DEVELOPMENT OF INTERNAL AND EXTERNAL REPORTING, INCLUDING PROPOSAL AND BUDGET AMENDMENTS
· S/He coordinates with the Program Manager, Program & Support Team in Syria under the supervision of the Country Representative on the internal for the workplan report(s) submission
· S/He takes a significant part in the preparation of all internal and external reporting, by collecting information and inputs from Program and Support teams in due time, by adapting them to the appropriate format and by timely submitting the final paper for validation to his/her Manager
· S/He provides reporting which adheres to and faithfully transposes donors contractual guidelines
· S/He provides utmost standard of writing and quality to all reporting s/he prepares
· S/He capitalizes the reports and annexes draft and final versions on the SharePoint
3. SUPPORT THE PROGRAM TEAM IN MONITORING AND COMPILING INFORMATION ON PROGRAM PROGRESS AND OPERATIONAL RESULTS (MEAL)
· S/He supports the MEAL manager following the implementation of all programs and drafting MEAL reports on the operational results, contractual indicators
· S/He participates in the overall mission’s and Quality team’s effort for the development and improvement of communication and reporting tools
4. SUPPORT THE PROGRAM TEAM IN ANY OTHER TASKS RELATED TO PROJECT AND GRANT MANAGEMENT
· S/He supports the Program Department and, particularly the Project Managers, on any relevant task related on project and grant management based on needs
Requirements
ESSENTIAL REQUIREMENTS
Qualifications and Knowledge
· Master or equivalent in the international cooperation and other relevant field
· Fluency in English and Italian is mandatory
Professional experiences
· At least 1 year of specific experience in the field of international cooperation
· Previous experience in producing proposals/CN/external reports for donors such as AICS, EU etc.
Skills and Abilities
· Leadership, planning, organization and teamwork skills
· Proactive and dynamic attitude
· Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
· Interpersonal skills and intercultural approach
· Good listening and communication skills
· Good negotiation and conflict resolution skills
· Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics
· Demonstrates integrity with regards to NGO values and ethical standards
· Displays cultural, gender, religion, nationality and age sensitivity and adaptability
· Treats all people fairly without favouritism
DESIDERABLE REQUIREMENTS
· Knowledge of Arabic would be considered an asset
· Previous working experiences in Syria
Other information
The recruitment process may be closed early if a suitable candidate is found.
Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behaviour from all its staff, who are requested to adhere to the principles and behavioural rules defined in the CoEC and the Organisational Poplicies.
The CoEC and all the internal policies can be found here: https://www.weworld.it/en/about-us/transparency