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Intern - Programme Unit


  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Warsaw
  • Grade: Internship - Internship
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Hardship Level (not applicable for home-based)

H (no hardship)

Family Type (not applicable for home-based)


Staff Member / Affiliate Type

Internship Local

Target Start Date


Job Posting End Date

March 22, 2023

Terms of Reference

UNHCR, the UN Refugee Agency, is offering a full-time internship with the Programme Unit at the UNHCR Country Office in Warsaw, Poland.

Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.

Title: Internship to provide support to Programme Unit
Duty Station: Country Office, Warsaw
Duration: 4 months, with possibility of extension
Contract Type: Internship
Closing date for application: 20.03.2023
Start date: 01.04.2023

Organizational context
UNHCR’s main objectives in Poland are to monitor access to territory and reception conditions as well as advocate for an efficient and protection-sensitive asylum system and related policies. UNHCR also aims to improve durable solutions such as local integration opportunities and increase public awareness of refugees and asylum issues. UNHCR works closely with both governmental and non-governmental organisations in Poland to achieve these objectives.

The Programme Unit, where this internship is located, is the unit in charge of managing the implementation modalities through which UNHCR delivers its protection mandate in Poland. Following the identification of protection gaps that affects the full access to basic rights and essential services to refugees in Poland, UNHCR designs interventions in collaboration with partners, civil society, the Government, and persons of concern themselves to address those protection gaps. The Programme team facilitates these processes and manages the required resources (Operations budget) to operationalize the expected protection interventions. In doing so, UNHCR engage with the best-fit organizations, selected following a competitive process, through the signature of Partnership Agreements. The Programme Unit manages these agreements and closely follow-up implementation, through periodic monitoring and revision of reports submitted by partners.

Undertaking an internship opportunity within the Programme Unit will enable the selected candidate to understand how UNHCR protection mandate is operationalized in practice, from the identification of needs of refugees, to the designing and planning of targeted interventions, to its implementation in practice and how successful those interventions were in achieving expected results. The selected candidate will see how theory is being put in practice and the efforts behind the materialization of UNHCR’s mandate. The selected candidate will see how UNHCR negotiates and manages specific interventions with partners and the challenges the organization faces in terms of resources and others.

The position
Under the supervision and guidance of the Senior Programme Officer and his most senior staff, the selected candidate will have a support role to the Programme team in a variety of regular programmatic tasks including:

Duties and responsibilities
• Supporting the Multi-year planning exercise (2024-2026)
• Supporting the closure of finalized partnership agreements 2022 and backwards.
• Ensuring that mandatory required files for Partnership Agreement are properly uploaded in ESAFE, UNHCR’s on-line repository of documents.
• Prepare synopsis documents of all partnership agreements in 2023 in a summarized, easy-to-read format.
• Support monitoring activities with the preparation of monitoring templates (PMC-02) prior to undertaking monitoring visits.
• Prepares a consolidated calendar of expected monitoring visits throughout 2023.
• Liaises with IM Unit to verify the creation of a consolidated repository of all indicators expected from partners and reflected in Partnership Agreements.
• Support the weekly preparation of Situation Report (SitRep) on the most relevant activities undertaken within the Programme Unit.
• Supports the revision and order of on-line Programme Files and documents in TEAMS folders.
• Supports the preparation of minutes of relevant meetings, highlighting most relevant discussed points and follow-up actions.
• Supports and participates as part of the Programme team in participatory assessments to be organized by Protection Unit.
• Prepare a standard Power Point presentation on the work of the Programme Unit to be used during high-level visits.

Minimum qualifications required
In order to be considered for an internship, candidates must meet the following eligibility criteria:
• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

Desirable qualifications and skills
• Full proficiency of English language, both written and spoken.
• Good writing skills with the ability to draft inputs in a summarized and concise way
• Organized, results-oriented and proactive person.
• Eager to learn and work in a team-friendly and multinational environment
• Excellent command of MS tools, including word, excel and power point
• Knowledge of designing tools to produce visual-attractive documents will be a plus

It is a full -time role with working hours starting from 8:30 – 16:30 Monday to Friday. There may be certain flexibility applied in case the intern is attending studies/courses. In this case, internship allowance will be pro-rated.

Allowance: Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.

How to apply
Interested applicants should submit their application through

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training.
We welcome applications from candidates with a refugee or stateless background.


Standard Job Description

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Other information

This position doesn't require a functional clearance
This vacancy is now closed.
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