Messenger Clerk

BFamilyFamilyGS2General Service

Reason

Regular > Regular AssignmentNo2023-02-23March 26, 2023Messenger Clerk Organizational Setting and Work Relationships The Messenger Clerk provides clerical and administrative assistance to the immediate supervisor and/or the Office as a whole. The incumbent is normally supervised by the Admin Officer or Associate. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - UNHCR Office has sufficient clerical support thus better able to meet its objectives. - Collect and deliver mail, pouches and other communications from and to the post office, government agencies and other institutions. - Sort, deliver and pick up mail from various offices on the premises at regular intervals. Keep records as required. - Pack material received for dispatch, affix labels, insert material in envelopes and frank outgoing mail. - Operate photocopying and duplicating machines. - Sort and prioritize all incoming correspondence, reports, etc. and direct to other responsible staff members where necessary. - Provide general clerical support to visiting staff members. - Utilize office equipment and computer as required. - Perform other related duties as required. - Prioritise tasks in consultation with the supervisor. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G2 - Completion of Primary Education; or High School Diploma or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified. (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified. Desirable Not specified. Functional Skills IT-Computer Literacy (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.The candidate should be able to multi task and have good coordination skills and ability to interact with different stakeholders both within and outside UNHCR.

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Kenya remains the fifth largest host country in Africa and thirteenth biggest asylum country in the world. At the end of 2022, the total number of refugees and asylum seekers in Kenya stood at over 570,000, in addition to some 16,820 stateless persons. UNHCR Kenya Operation maintains three main offices as follows: Branch Office in Nairobi, Two sub-offices in Kakuma and Dadaab. A Joint Refugee Service Centre has also been established, operated jointly with the Department of Refugee Services, to provide all protection services to affected populations in Nairobi.

 

In line with the GCR and the MYMP strategy, the operation will continue to focus on further expanding the protection of refugees and promoting solutions as well as to continue working on the activities/targets as reflected in the 2023-2026 Multi Year Strategy implemented partly by partners and through direct implementation and in close coordination with other stakeholders.

 The Messenger will be a part of the Nairobi-based Administration team, reporting to the Senior Administrative Associate under the overall supervision of the Senior Admin/Finance Officer. The Messengers functions include:

-       Receipt of invoices from various suppliers, log in and submit to respective units for settlement;

-       Receive and packs material, equipment some of bulky and sensitive in nature for dispatch, affixes labels, preparation of flight manifest and delivery to airport for onward shipment to Field Offices;

-       Handling and registering of DHL mail, and ensuring settlement of courier invoices;

-       Operated photocopying of bulky material upon request

-       Perform other related duties as required.

-       Back up to the travel unit, preparation of travel authorization and payment of travel advances to staff proceeding on mission in MSRP;

Living and Working Conditions:

Nairobi is a good duty station for families. It has good medical facilities and it is the regional medical evacuation centre for countries in the East and Horn of Africa and the Great Lakes sub-regions. Recreational facilities, schools and hotels are of international standards. High standard accommodation is available, as well as good banking facilities, unlimited access to communication means, such as internet, telephone SIM cards etc. In addition, Nairobi is a malaria free environment. but cholera, malaria and yellow fever occur in other parts of Kenya. When entering the country, yellow fever card/vaccine is required. Nairobi is in UN security Level One, but politically instigated demonstrations and riots may occur from time to time. General crime in Nairobi is relatively high, especially in some low income areas, however a high sense of vigilance and alertness is required practically everywhere.

Additional Qualifications

Skills

IT-Computer Literacy

Certifications

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance

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