Procurement Senior Officer

Amman

Organization: UNOPS - United Nations Office for Project Services
Location: Amman
Grade: Junior level - LICA-9, Local Individual Contractors Agreement
Occupational Groups:
- Procurement
Closing Date: Closed

Job categories Procurement

Vacancy code VA/2023/B5104/25638

Department/office MR, AMMMCO, Amman

Duty station Amman, Jordan

Contract type Local ICA Specialist

Contract level LICA Specialist-9

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Application period 13-Mar-2023 to 27-Mar-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Implementation of transactional procurement
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Team Management
Facilitation of knowledge building and knowledge sharing

1. In close cooperation with the Project Managers, under the guidance of a technical supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.

2. Manages and guides procurement processes for a select group of technically complex goods, and services within a given geographical area and/or Business Unit, focusing on the achievement of the following results:

Sustainability embedded along the procurement process.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes, including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations.
Awards recommended based on UNOPS procurement rules and procedures.
Management of procurement contracts, analysis of contract performance against agreed benchmarks, and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.

3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers. Utilization of-eSourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.

4. Knowledge Building and Knowledge Sharing

Organize, facilitate, and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing a collaborative synthesis of lessons learned and disseminating best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.

5. Team Dynamics

Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices

Impact of Results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served

Education/Experience/Language requirements

Education:

Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics, or a related field.
A first-level university degree in combination with Four (4) years of experience at the international level in procurement management, Business Administration, Public Administration, or a related field may be accepted in lieu of the advanced university degree.
For those who do not have a degree in Procurement of Supply Chain Management, the Chartered Institute of Supply and Management (CIPS) minimum Level-2 or similar international Certification is a distinct advantage.

Expereince:

A minimum of two (2) years of relevant experience at the national or international level in procurement management is required.
Experience in working with a range of stakeholders in developing and developed countries is highly desired.
Experience in the Arab regions is desirable
Some experience in UN system organizations is desirable.
Experience in the usage of computers and office software packages (GSuites, MS Office, etc)

Languages: