MSDI - Site Maintenance Assistant G3

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill the position of Site Maintenance Assistant G3, based in the MSD Division of our Headquarters in Rome, Italy.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict, and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in 125 countries, the organization has the global footprint, deep field presence, and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

Our Facilities Management Unit of the Management Services division, based in Rome, Italy, supports WFP colleagues in HQ and globally for the provision of guidance, oversight, and support for the management of building facilities.

JOB PURPOSE

The Site Maintenance Assistant will report to the Facility Management Engineer and will be expected to perform a variety  of site maintenance tasks to support a safe, comfortable, and reliable working environment.  The duties include but not limited to:    painting, minor civil and building constructions/repairs, installation, assembling/disassembling of equipment/furniture,   portering and cleaning services, monitoring of workshop devices, materials/equipment,  data entry in internal systems/databases, preparation of routine reports, general support in the planning, execution, and evaluation of preventive maintenance works,  etc. When required, the selected incumbent will be involved in performing works that are required to complete or improve the work of external contractors, to reach the desired quality. This position requires a good physical fit to lift and handle heavy items and work in all types of weather conditions wearing protective clothing.   

The Site Maintenance Assistant will be required to have good general repair skills and demonstrate good organization, problem-solving, communication and attention to detail skills, with the ability to work well with others to deliver effective service.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

1. Plan, coordinate and provide a variety of site maintenance and installation works, to ensure preventive maintenance (e.g., for generators, water heaters, water pumps, etc.) is carried out regularly ensuring well-functioning equipment.
2. Coordinate and/or provide portering and cleaning services (e.g., moving assets, reorganizing/installing workstations, assisting in setting up conference/meeting/event locations, removing waste materials, emergency cleaning, etc.) to support an organized and safe work environment.
3. Perform regular and ad hoc installations, repairs, and maintenance of plumbing systems and components to ensure all installations meet established safety standards.
4. Assist in maintaining accurate inventory records through physical checks and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following WFP assets management guidelines.
5. Compile and provide accurate reports on works undertaken, services provided, materials procured and used for installations/repairs including accurate generator fuel logbooks, to support accurate accounting and enable efficient planning for future works/services.
6. Provide technical guidance to external contractors during specific maintenance schedules, to enable efficient and cost-effective services.
7. Support supervisor in evaluating installation/repair works, compare prices of materials, and contribute to planning of future preventive maintenance works, to contribute to efficient and cost-effective site maintenance service

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential:   
 

• Experience performing civil and building maintenance works of various natures such as painting, small construction (drywall, false ceilings,) etc.
• Ability to provide technical guidance to external contractors to enable efficient and cost-effective services.
• Good knowledge of materials, activities and processes used to build and maintain civil works, including the safety procedures and best practices.
• Good communication, customer service and organization skills.

Desirable:   
 

• Experience supporting the monitoring of work  status/contracts with timely and accurate data entry/update  in internal systems/databases
• knowledge of  a Facility Management System (CAFM)  such as Archibus Software, etc.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education.

Language: Working knowledge (proficiency/FAO level C) of English. Fluency in Italian is required

Experience: Three or more years of related experience in site maintenance and record keeping procedures

Knowledge & Skills:

• Knowledge of machine operations and use of cleaning materials/solutions.
• Ability to operate and maintain equipment and supplies in good working order.
• Knowledge of safety precautions.
• Ability to multi-task and respond simultaneously and in a timely fashion to job requirements.
• Ability to handle a large volume of work quickly and accurately under time constraints.
• Ability to maintain accurate and precise records.
• High sense of responsibility and punctuality.
• Honesty and integrity.
• Ability to draft correspondence and write and spell correctly.
• Ability to work in a multicultural environment.
• Ability to work in a team.
• Ability to work in all weather conditions.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile ‘Business Support Assistant G3’ apply

Leads by Example with Integrity:

• Upholds WFP values, principles, and standards: Demonstrates the WFP values, principles and standards
• Respects others and values diversity: Values diversity using respectful and inclusive language
• Stays focused and calm under pressure: Stays focused and calm when under pressure
• Demonstrates humility and a willingness to learn: Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments:

• Delivers results for maximum impact: Is accountable for the delivery of results
• Delegates appropriately: Seeks guidance and support where needed
• Adapts readily to change: Adapts readily to change adjusting work as needed

Fosters Inclusive and Collaborative:

• Is inclusive and collaborative: Promotes teamwork by sharing ideas and openly raising issues
• Gives timely and constructive feedback: Gives timely and constructive feedback to others
• Builds and shares new perspectives: Listens attentively to others and shares views

Applies Strategic Thinking:

• Communicates and fulfils WFP’s vision: Embraces WFP’s vision and how it impacts their role
• Embraces curiosity and new ways of doing things: Shows curiosity and implements new ways of doing things when relevant
• Analyses and evaluates data: Gathers data and shares knowledge to inform team activities
• Considers the impact of decisions: Asks questions to understand the impact of decisions for their objectives

Builds and Maintains Sustainable Partnerships:

• Builds partnerships: Acts professionally with external partners
• Collaborates to deliver common objectives: Works together with partners to deliver common goals

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit http://www.wfp.org and click on: ‘Our work’ and ‘Countries’ to learn more about WFP’s operations.

Applicants must be:

• Italian nationals holding a valid passport and/or identity card.
• EU citizens holding a valid passport and/or identity card; AND with confirmed registration from the Italian police authorities or Registrar’s Office (Anagrafe).
• Non-EU citizens holding a valid Italian Resident Permit i.e. Permesso di Soggiorno. (renewal slips will not be accepted).
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (Via Cesare Giulio Viola, 68/70, 00148 Roma RM), at the time of the application.

For more information on Italian protocol requirements, please refer to: http://www.poliziadistato.it/arcolo/10930

Deadline for applications: 28 March 2023

Ref. VA: 595476

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.