Procurement Specialist

1. Leads the development and implementation of procurement and contracting strategies for goods, services, and works, focusing on the achievement of the following results:

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies, and tools) in Business Unit and Project operations.
• Provision of supply-market intelligence and analysis. 
• Procurement strategies, approaches, and plans designed and implemented according to cost reduction and saving strategies, applying:
• Expertise in market intelligence matched to business requirements;
• Optimal Stakeholder management principles;
• Sustainability criteria;
• Appropriate work processes to individual cases.

2. Manage and guide procurement processes for the acquisition of goods, services, and the construction of works for the Business Unit, focusing on the achievement of the following results in compliance with the official procurement policies, rules, regulations, and procedures: 

• Sustainability embedded in the procurement process.
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
• Creation, implementation, and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 
• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS or Enterprise system).
• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 
• Implementation of Internal control system.
• Elaboration of comments regarding project audit reports of the Business Units, when necessary

3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area

4. Team Management

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices

5. Knowledge building and Knowledge sharing 

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.

• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information, and best practice benchmarking.

• Oversee team’s contributions to Procurement knowledge networks and communities of practice, including collaborative synthesis of lessons learned and dissemination of best practices in procurement management.

• Guide the team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize them productively

Impact of Results
The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations.  Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency, and client satisfaction, which promotes the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Expereince: 

Language: 

• Fluency in English and Arabic is required;
• Knowledge of another official UN language is an asset