INTERN - ADMINISTRATION [Temporary]

Org. Setting and Reporting

This internship is located in the Office of the Assistant-General for Human Resources (OASG OHR) in the Department of Management Strategy, Policy and Compliance (DMSPC), in New York. The intern will report to the Special Assistant to the Assistant Secretary-General or the Human Resources Officer.

The internship may be for a period up to maximum of six (6) months. All interested and qualified applicants who can start the internship between May 2023 and December 2023 are encouraged to apply, with a specific reference to the referred dates of internship in the cover letter.

The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the office to which they are assigned.

This is a generic internship job opening and early application is advised.

Responsibilities

The intern's role will be to provide general administrative support to the Office of the Assistant Secretary-General and assist the Human Resources Officers within the office in various functions in the Department of Management Strategy, Policy and Compliance.

•Liaise with different offices regarding individual communications requests and provide assistance with the review and publication of OHR communication material (incl. articles, broadcasts).
•Attend meetings with UN counterparts and coordinate follow-up to decisions
•Assist in preparing presentation materials including graphs, charts, excel tables and PowerPoint slides
•Assist in drafting notes, speech-writing, messaging, preparation of reports and background documents
•Assist with reporting, drafting and editing of content for print, web and multimedia, events and publications
•Assist with web content updates
•Make proposals and suggestions to improve on web graphic and design (create graphics, logos, digital material as necessary)
•Evaluate adequacy of existing records management and reference tools, and participate in record keeping improvement projects and make recommendations
•Provide statistics and run reports related to the work of the office as requested
•Assist with the review of staff recommended for placement in view of the requirements to laterally reassign staff subject to mission downsizing
•Perform other related duties, as required.

Competencies

PROFESSIONALISM: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

1. Applicants at the time of application must meet one of the following requirements:
a. Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
b. Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor's level or equivalent).
2. Be computer literate in standard word processing and software applications such as Microsoft Excel.
3. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the United Nations Charter.
4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Educational background or exposure to human resources, public administration or related issues is desirable.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship position, fluency in English is required. Fluency in French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. Applicants who are otherwise related to a staff member may be engaged as interns, provided that they are not assigned to the same work unit as such staff member nor placed under the direct or indirect supervision of such staff member.

Interns may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category during the period of their internship and for the six months immediately following the expiration date thereof.

A completed online application (Cover Letter and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Letter must include:
•Title of degree you are currently pursuing or the title of the degree you have obtained.
•Graduation date (when will you graduate or when did you graduate?).
•List the IT skills and programmes that you are proficient in.
•List your top three areas of interest.
•Explain why you are the best candidate for this specific internship.
•Explanation of your interest in the United Nations Internship Programme.
•Explanation of why you think you are the best candidate for this role.
•Explain your interest in the work of the United Nations and personal commitment to the ideals of the Charter.
•Explain how you have demonstrated an ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
•Your availability, as we recruit for this generic internship job opening on a rolling basis.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.