PROGRAMME MANAGEMENT OFFICER
- Organization: UNEP - United Nations Environment Programme
- Location: Montreal
- Grade: Mid level - P-4, International Professional - Internationally recruited position
- Project and Programme Management
- Closing Date: Closed
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The Multilateral Fund for the Implementation of the Montreal Protocol (MLF) is dedicated to reversing the deterioration of the Earth's stratospheric ozone layer and reducing consumption of high global warming hydrofluorocarbons (HFCs). It was established in 1991 as the financial mechanism of the Montreal Protocol to assist developing countries (Article 5 countries in the language of the Protocol) in complying with their obligations under the Montreal Protocol. The MLF is managed by the Executive Committee, which is assisted by the Fund Secretariat, located in Montreal, Canada and administered by UNEP (www. multilateralfund.org). This post is located in UNEP/MLF at the Montreal duty station.
Under the overall guidance of the Chief Officer, MLF, and direct supervision of a Senior Programme Management Officer, the incumbent will perform the following duties:
1. Analytical inputs for project review and needs assessment:
a) Researches, analyses and evaluates the progress and provides substantive inputs for evaluating feasibility of the implementation of national strategies and actions plans to phase-out the consumption and production of chemicals used in various industrial sectors that are controlled under the Montreal Protocol; Identifies issues and propose alternative approaches to address them.
b) Reviews and assesses the consumption and production trends of controlled substances and the impact of national strategies for reducing consumption of controlled substances; Discuss with representatives of the bilateral and implementing agencies on issues identified with the projects on production and consumption trends and provides inputs for options to address issues.
c) Analyses and provides analytical inputs to ensure consistency of the data contained in national phase-out plans and project proposals submitted by the bilateral and implementing agencies.
2. Business planning and progress reporting of the Multilateral Fund:
a) Reviews and analyzes business plans submitted, identifies data inconsistencies, propose adjustments in consultation with agencies and finalizes the plans based on the Executive Committee inputs; reviews multi-year agreements implementation and eligibility of countries based on the status of project implementation.
b) Reviews data for the preparation of the consolidated annual progress report of the Multilateral Fund and annual progress reports, identifies implementation delays along with the reasons and proposes remedial actions; Reviews status of implementation of project related decisions of the Executive Committee, verifies and resolves data inconsistencies, analyses the statistical data and prepares comprehensive summary for use during Executive Committee meetings.
c) Updates financial data and substantive information on implementation of multi-year agreements, monitors remaining funding eligibility for Article 5 countries and the implementation of project approvals.
d) Prepares the list of completed projects with funding balances submitted by bilateral and implementing agencies, verifies and consolidates the financial data contained in the reports and provide summary tables with the funding balances to be returned to the Multilateral Fund.
e) Reviews the accuracy of the financial data related to the annual reconciliation of the accounts; provides inputs to the fund management office for reconciliation of financial accounts.
f) Reviews, assesses and prepares a summary table from the reports of the meetings of the Executive Committee on the funding levels approved for the bilateral and implementing agencies.
g) Reviews and assesses core unit data and administrative costs related information and provides inputs on analysis of administrative cost regime.
h) Supports the senior programme officers and the Chief Officer in the negotiations on the replenishment for the Multilateral Fund every three years.
i) Supports the senior programme officers and the Chief Officer in analysing data and trends on the risks and opportunities in the operation of the Fund and in the execution of the business plans and the implementation of projects.
j) Supports the MLF’s information technology development team in strengthening data analysis and data management systems.
3. Country programme data and prospects for compliance:
a) Verifies and consolidates information received from reports on the implementation of country programme submitted by 144 Article 5 countries, reviews the data against data reported by Parties under Article 7 of the Montreal Protocol;
b) Provides analysis and summary tables for the report on the status of compliance of Article 5 countries in achieving compliance, identifies risks of potential non-compliance with the Montreal Protocol and proposes recommendations for consideration by the Executive Committee.
4. Participation at meetings related to the Multilateral Fund:
Prepares technical and/or policy related documents and presents them for discussion at the Executive Committee meetings, inter-agency coordination meeting convened by the Secretariat, regional network meetings and other meetings of the Parties to the Montreal Protocol; Participates in the discussions of the agenda items of the meetings and provides substantive comments on the final report of the meetings;
5. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting
6. Performs other duties as required.
• PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to programme/project management and review, planning and monitoring. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct
independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Masters or equivalent) in the environmental field, business administration, programme management or related field, A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Seven years of professional experience in multilateral environmental agreements at a national or international level is required.
Experience in developing and/or presenting reports and data is desirable
Experience working with the Montreal Protocol is desirable.
Two (2) years or more of experience in data analytics or related area is desirable
Experience in facilitating meetings is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN language is desirable.
NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
Appointment against this position is for an initial period of one (1) year and may be subject to extension.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
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